Maxwell Stephens

Facilities Manager (Investment Management)

Our client, a leading corporate company, has assigned Maxwell Stephens to recruit for a Facilities/Office Relocation Manager to oversee an office move.

Key Responsibilities

  • Working closely with the office move contractors, including attending working group meetings
  • Liasing with the Art Consultant to ensure the delivery timelines are in alignment with the overall project programmed
  • Liaising with the COO and Facilities team to ensure up to date information is provided to relevant contractors for consideration at each stage of the project.
  • Escalation of any issues or key decisions to COO
  • Maintaining project documentation
  • Regular reporting to the COO and other key stakeholders
  • Ensuring site specific risk assessments and method statements are provided for the works plus insurance certificates
  • Carrying out snagging on completion and liaise with relevant contractors to ensure they are rectified in a timely manner
  • Work in conjunction with the Head of Facilities and team to ensure office procedures are updated and implemented for the office move, day to day contractors are assessed and contracted
  • Obtaining an reviewing of general and Covid related risk assessments
  • Liaise with departmental head in relation to seating plans
  • Appointment of the catering provider
  • Familiar with review and negotiation of supplier contracts
  • Assisting with the coordination of furniture deliveries
  • Knowledge of dilapidation process
  • Experience of office removal process
  • Recycling of existing furniture
  • Experience in management of existing and new and existing asset register
  • Any relevant ad hoc assistance that may be required

Key Competencies

  • Excellent organisation skills with strong attention to detail
  • Strong interpersonal skills and a common sense approach
  • Resourceful, proactive and able to use own initiative
  • Ability to work under pressure
Job Type: Full Time
Job Location: London

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