Maxwell Stephens Recruitment and Matrix Chambers

Background

Matrix is a barristers’ chambers located in Gray’s Inn, London, Geneva and Brussels. They are a group of independent and specialist lawyers who work in a wide range of areas of law. Matrix Chambers work throughout the UK and have extensive experience internationally.

Matrix Chambers approached Maxwell Stephens to recruit a Facilities Coordinator to be based in their Head office in London. Maxwell Stephens were chosen as the sole recruitment agency for this recruitment campaign on an exclusive basis.

The Position

Reporting directly to the Chief Operating Officer, the Facilities Coordinator was required to provide assistance in ensuring that all the facilities at Matrix Chambers are running effectively and efficiently. The remit of this position was varied, with a wide range of duties and responsibilities including but not limited to: Liaising with all external facilities contractors, reviewing suppliers on a regular basis to maintain service levels and value for money, administration of all routine repair and maintenance programmes, overseeing the presentation and appearance of Matrix’s buildings, updating disaster recovery planning and documentation, maintaining telephone systems, assisting in the administrative arrangements for events and responsibility for the day-to-day management of the Facilities and Administration Assistant. The role also needed an adaptable and flexible approach, with the postholder required to be on call 24 hours and at weekends to respond to occasional urgent admin, IT and security issues when necessary.

The Candidate

In regards to necessary skills and experience for this role, there was a range of essential criteria that the ideal candidate would need to fulfil. The role required that the successful candidate to have demonstrable previous administration and facilities experience with the ability to prioritise and undertake a number of tasks, managing their large workload in a busy and challenging office environment. The candidate would need to have a working knowledge of Microsoft Office and have experience of resolving general IT queries. The ideal candidate would also have knowledge of Health and Safety and Fire Regulations and have experience of carrying our relevant risk assessments.

Providing the right fit for the team at Matrix Chambers was a key aspect of the executive search process. With a commitment to quality
service, the ideal candidate would have an understanding of and commitment to the core values of Matrix Chambers.

The Results

Matrix Chambers approached Maxwell Stephens to support in the recruitment of a Facilities Coordinator on an exclusive basis. We then met with Matrix to gain a thorough understanding of the organisation, it’s culture and the requirements of the position.

Following an extensive executive search process, a shortlist of eight candidates was submitted to the client. From the shortlist, seven candidates were invited to interview for the position. This resulted in a successful appointment to the role, although this was quite a tough decision for Matrix as several of the candidates were ideal for the position.

 

Efficiency, continual support and attention to detail…

After months of struggling to find a job, I approached Maxwell Stephens for help and they managed to acquire an interview for me straight away with a fantastic company which resulted in acquiring the perfect job. With efficiency, continual support and attention to detail, Maxwell Stephens provided me with a huge step forward in my career. I would highly recommend Maxwell Stephens to anyone looking to step up in their career!

Frank Osborne, Facilities Coordinator
Matrix Chambers