Maxwell Stephens

Office Manager Jobs London & UK

Maxwell Stephens have found the role of an office manager is extremely varied and differs greatly depending on the organisation. Office Manager Jobs are typically responsible for the organisation and supervision of all of the administrative activities to ensure the smooth and efficient running of their office. Typical duties may include:

  • Managing filing systems
  • Developing and implementing new administrative systems
  • Recording expenditure and managing the office budget
  • Organising the office layout and maintaining supplies of stationary and equipment
  • Maintaining the office and organising any repairs
  • Ensuring adequate staffing levels to cover for absences and peaks in workload
  • Writing reports for senior management and delivering presentations
  • Reviewing and updating health and safety policies ensuring they are observed by office employees

In typical office management jobs this would provide the first step in to management level within the facilities management sector. Roles are extremely demanding and hence require a certain level of previous facilities management experience.  Previous experience of working in an office is essential as well as being able to demonstrate good team-working and management skills. Other essential skills include:

  • IT software including Access and Excel proficiency
  • Communication and interpersonal skills
  • Time management
  • Health and safety knowledge
  • Technical building services knowledge
  • Decision Making

A familiarity with legislation in the areas of employment, equality and diversity and data protection can also be useful. Typically candidates looking to progress within this role will hold qualifications such as a NVQ Level 3 in Facilities Management (Which in turn allows eligibility for BIFM associate grade membership). Other relevant qualifications include an ILM Level 3 in Facilities Management, a Level 3 Facilities Management Apprenticeship or Level 3 Diploma in Construction and the Built Environment. A relevant degree or HND can help progression within this role however entry in to this position is possible without these qualifications for those who have the relevant skills and experience. Office management positions usually attract a large number of applications, therefore relevant experience and qualifications can dramatically improve your chances of securing a position within this role.