Maxwell Stephens

Property Assistant Job Description

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Job Summary

The Property Assistant will provide assistance to a team of Property Managers in all administrative aspects of property management administration and reporting. Lead member and first response for tenant/customer service requests serving a portfolio of investment and corporate properties. Compile, and assist in the preparation of, various monthly property operational, administrative and financial reports. Analysis and determination of information requests and follow-up. May directly assist in budget preparation and control activities.

[It is also a good idea to give some brief background information about your organisation e.g. company size, how long you’ve been in operation, information about specific buildings/premises etc]

Key Responsibilities

[Obviously these responsibilities will vary depending on your organisation and requirements, however we have listed a wide range of potential Head of Estates key responsibilities below as a starting point.]

-Assist with the administering of tenancy and license agreements

-Assist the Head of Property in liaising with landlords and agents as required

-Ensure that the Health & Safety policy is monitored and
adhered to, through regular risk assessments and practical action

-Undertake duties with an awareness of the need to promote cost-effective and
efficient management, taking into account both post requirements and company
finances as a whole

-Attend such meetings as the post requires in order to fulfil its aims

-Assist with the updating of website content on a regular basis

-Assist with service contracts for all property sites

-Assist with the general input and administration of databases

-Assist in the effective management of keys for all sites

-Log and arrange repairs as required for all sites, and liaise with contractors as

-Ensure that Health & Safety requirements are observed within your area of
activity and that all relevant staff/artists/clients/participants are notified regarding
Health & Safety issues

Knowledge, Experience and Qualifications

-Bachelor’s Degree or High School Diploma/General Education Degree   (GED) and a Minimum 1-2 years previous related experience preferably in a   Real Estate Background.

-Proficient in MS Office Suite, E-Mail.

-Familiarity with real estate software

-IT literate with a working knowledge of PC’s, MS Outlook, MS Office 

-Previous office experience in a client facing role.

-Previous experience of building related health and safety issues

-Knowledge of practical building skills

Skills and personal attributes

-Ability to work independently with minimal supervision 

-Work well under pressure with strong personalities.

-Excellent administration and project coordination skills

-Flexibility to handle changing priorities and projects.

-Excellent communications, follow-up,  meet commitments and deadlines.

-Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner.

-Be methodical and enjoy attending to detail whilst able to multi-task efficiently

-Strong proofreading and editing skills.

-Discretion regarding personnel and industry-related matters.

-Provides high degree of professional customer service to both internal and external parties.

-Independent, team player 

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