Interim Facilities Manager- Immediate Start Required

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  • Job Reference: RP/001
  • Job Title: Interim Facilities Manager- Immediate Start Required
  • Location: Surrey
  • Basic Salary Range: Up to £30,000 or equivalent
  • Job Type: Contract
  • Posted 4 years ago
  • This position has been filled

Our client, a renowned Charity, are seeking a Facilities Manager to provide a high quality, efficient Facilities Management service provision to the Central and London Satellite Offices.

This role will represent the organisation in a professional capacity at all times, supplying information regarding the organisation/facilities services as appropriate to volunteers, clients, customers and staff.

The role will also provide administrative and management support for the Property Department.

 

Key Responsibilities

Management Responsibilities

  • Management of all reception and post room services including cash handling processes.
  • Line management of three receptionists (rotas, PDR’s, 121’s).
  • Contract management of all hard and soft facilities management services including an onsite handyman provision.
  • Project management of minor office churns, relocations and refurbishments.
  • Health & Safety management of all property services, processes and assets.
  • Budget management and variance reporting.
  • Procurement of soft facilities services.
  • Management of travel bookings for the Finance & Property Departments.
  • Management of the Property Hub (Property Helpdesk System).
  • Management of all security systems and processes.
  • Management of off-site storage facility processes.
  • Complete daily site inspections ensuring appropriate measure are taken to rectify issues or improve surroundings

 

Administrational Responsibilities

  • Preparing weekly/monthly outlook planners for contractors, receptionists.
  • Draft and produce monthly compliance, supplier performance, security, staffing, helpdesk and financial reports.
  • Reviewing method statements, programmes, risk assessments and issuing of health and safety permits
  • Raise/process purchase orders and invoices, complete contract authorisation forms and update applicable spreadsheets accordingly.
  • Draft and send building update communications with the Internal Communications team.
  • Administrate day to day operations for the Central London satellite office.
  • Update names to desk schedules and plans.
  • Update any other records, files and folders as required for the smooth running of the properties.

Cover Responsibilities

  • Absenteeism cover for all reception, travel and post room duties.

 

Experience Required

  • Two years facilities and health and safety management experience
  • NEBOSH General Certificate or equivalent
  • Educated to A Level
  • Excellent verbal and written communication skills
  • Professional personal presentation
  • Customer service orientation
  • Good knowledge of MS Office particularly Excel, Outlook and Word
  • The ability to communicate complex or detailed information sufficiently and accurately
  • Good people skills, with the ability to exercise tact and diplomacy
  • Discretion and confidentiality
  • Experience of working independently and successfully as a part of a team

 

If you believe you have all the required experience, please email cv@maxwellstephens.com or call 0203 903 4265 to discuss in more detail.

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