Interim Facilities Manager- Immediate Start Required

Our client, a renowned Charity, are seeking a Facilities Manager to provide a high quality, efficient Facilities Management service provision to the Central and London Satellite Offices.

This role will represent the organisation in a professional capacity at all times, supplying information regarding the organisation/facilities services as appropriate to volunteers, clients, customers and staff.

The role will also provide administrative and management support for the Property Department.

 

Key Responsibilities

Management Responsibilities

• Management of all reception and post room services including cash handling processes.
• Line management of three receptionists (rotas, PDR’s, 121’s).
• Contract management of all hard and soft facilities management services including an onsite handyman provision.
• Project management of minor office churns, relocations and refurbishments.
• Health & Safety management of all property services, processes and assets.
• Budget management and variance reporting.
• Procurement of soft facilities services.
• Management of travel bookings for the Finance & Property Departments.
• Management of the Property Hub (Property Helpdesk System).
• Management of all security systems and processes.
• Management of off-site storage facility processes.
• Complete daily site inspections ensuring appropriate measure are taken to rectify issues or improve surroundings

 

Administrational Responsibilities

• Preparing weekly/monthly outlook planners for contractors, receptionists.
• Draft and produce monthly compliance, supplier performance, security, staffing, helpdesk and financial reports.
• Reviewing method statements, programmes, risk assessments and issuing of health and safety permits
• Raise/process purchase orders and invoices, complete contract authorisation forms and update applicable spreadsheets accordingly.
• Draft and send building update communications with the Internal Communications team.
• Administrate day to day operations for the Central London satellite office.
• Update names to desk schedules and plans.
• Update any other records, files and folders as required for the smooth running of the properties.

Cover Responsibilities

• Absenteeism cover for all reception, travel and post room duties.

 

Experience Required

• Two years facilities and health and safety management experience
• NEBOSH General Certificate or equivalent
• Educated to A Level
• Excellent verbal and written communication skills
• Professional personal presentation
• Customer service orientation
• Good knowledge of MS Office particularly Excel, Outlook and Word
• The ability to communicate complex or detailed information sufficiently and accurately
• Good people skills, with the ability to exercise tact and diplomacy
• Discretion and confidentiality
• Experience of working independently and successfully as a part of a team

 

If you believe you have all the required experience, please email cv@maxwellstephens.com or call 0203 903 4265 to discuss in more detail.