Facilities Coordinator

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  • Job Reference: PR/000751
  • Job Title: Facilities Coordinator
  • Location: West End, London
  • Basic Salary Range: Up to £35,000 + Bonus, Corporate Package & Opportunities
  • Job Type: Permanent
  • Posted 8 months ago
  • This position has been filled

Our client, a global investment firm, are looking for a Facilities Coordinator to join their team.

Key Responsibilities

Office Management:

  • Assist with the co-ordination of the contracts for the Office Management and their renewal dates
  • Keep office management/facilities supplier list up to date
  • Keep contracts and maintenance schedule spreadsheets up to date
  • Liaise with contractors and schedule in routine maintenance visits
  • Keep filing up to date (both soft copy and hard copy)
  • Ensure Health & Safety documentation is up to date
  • Organise H&S training
  • Complete weekly H&S check

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Facilities Coordinator:

  • Management of daily communication with supply vendors
  • Responding to service calls/emails
  • Identify cleaning deficiencies in overall facility and proactively identify areas requiring attention
  • Ensure the physical appearance of the office is to company standards
  • Partner and communicate with building engineers on service requests

Qualifications/Skills Required

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  • Microsoft Office experience
  • Strong Excel and data entry skills a plus
  • Detail oriented
  • Demonstrates thoroughness and strong ownership of work
  • Proactive approach
  • Logical and problem solver
  • Able to prioritize in a fast moving, high pressure, constantly changing environment;
  • Good sense of urgency
  • Quick learner
  • Good team player with a strong willingness to participate and help others
  • Ability to remain calm in a hectic work environment
  • Strong communication skills; ability to communicate well with people of all levels
  • Friendly and cooperative personality
  • Personal integrity; trustworthy and honest

To apply for this position send your CV to cv@maxwellstephens.com