Facilities Assistant (Property Management) (Ref: 006382)

Central London
/
£35,000 - £40,000 + Package & Opportunities

Are you ready to step into a role that keeps you on your toes and promises a dynamic, hands-on experience in the world of property facilities management? If you have a knack for organisation, a keen eye for detail, and a passion for ensuring everything runs smoothly, we want you to be a part of our clients vibrant team!

Why You'll Love This Job:

• Dynamic Work Environment: No two days are the same! From liaising with contractors to managing essential documentation, your role is diverse and engaging.

• Career Growth: With opportunities to train, manage small projects, and even step up when the Senior Facilities Manager is away, this role is a perfect launchpad for your career in facilities and building management.

• Impactful Work: You'll be at the heart of our clients operations, ensuring their properties are safe, compliant, and well-maintained. Your work directly contributes to the comfort and safety of our clients tenants.

What We're Looking For:

• Experience & Knowledge: At least 2 years in Property Facilities Management and basic proficiency in Microsoft Office. Training in health & safety regulations is a plus!

• Adaptability: Flexibility to travel within the UK and occasionally work out of hours.

• Passion: A genuine interest in a career in facilities and building management.

Key Responsibilities:

• Administrative Excellence: Keep our clients facilities administration and electronic documentation up-to-date, particularly for audits and safety certifications.

• Safety & Compliance: Assist in addressing risk items from health & safety, water, or fire risk audits.

• Contractor Coordination: Regularly communicate with contractors, onboard new ones, and manage a regional contractor spreadsheet.

• Energy Performance: Help manage EPC visits and ensure our clients records are current and compliant.

• Site Management: Oversee facilities matters on a proportion of multi-let estates, working closely with Asset Managers, contractors, and tenants.

• Budgeting: Assist in creating small service charge budgets and monitor expenditure.

• Maintenance Planning: Support in planning and implementing Planned Preventative Maintenance Programs.

• Site Visits: Conduct monthly site visits for meter readings, contractor meetings, and general site checks.

• Inspection & Reporting: Use inspection apps to conduct regular property inspections, ensuring all systems are operational.

• Emergency Response: Be ready to assist in emergencies and be on call as needed.

• Team Collaboration: Work closely with the Senior Facilities Manager and Management Team, providing support and stepping in as needed.

Ready to Make an Impact?

If you are eager to contribute to a team that values your skills, supports your growth, and offers a stimulating work environment, we want to hear from you! Apply now to join our client as a Facilities Assistant and be a crucial part of their success story.

If you’d like to apply for this role, please contact one of the Maxwell Stephens team on 0207 118 4848 for more details. You can also send your CV to cv@maxwellstephens.com.