Facilities Administrator

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  • Job Reference: PR/000196
  • Job Title: Facilities Administrator
  • Location: City of London
  • Basic Salary Range: Up to £30,000 + Package & Opportunity
  • Job Type: Permanent
  • Posted 5 years ago
  • This position has been filled

This is an extremely unique opportunity to work for one of the world’s largest commercial real estate companies, within their vibrant and buzzing City of London property.

Our client has chosen the UK’s leading Facilities Management recruitment firm, Maxwell Stephens, to find an organised and ambitious FM Administrator for their London based property.

The building is an impressive 16 storeys’ worth of premium office and retail space. Located in one of London’s most richly cultured hubs.

With a brand new public piazza, comprising of half an acre of public realm in the heart of the city, multiple roof terraces, cafes, restaurants, and retail space.

The right person

You’re naturally approachable and enthusiastic. You love working as part of a team. Tactful, patient, and understanding, you’ll assist your colleagues across the building; your excellent customer care skills making you an asset to the company.

With your outstanding communication skills, and exceptional telephone manner, you’re able to receive and process complex information coherently. Our client will value your analytical and problem solving skills, and great attention to detail, as you take on this demanding role.

With over two years’ experience in an administrator role, you’re ready to go. Your strong working knowledge of computer systems, along with your excellent IT skillset, mean you can join the team seamlessly. You can use Windows operating systems and all Microsoft Office applications.

Your determination to provide the very best service will be greatly appreciated. You are ambitious, always looking to improve efficiency and effectiveness.

You always take an organised and structured approach to tasks; following your plan of action to always benefit the company. You also have excellent time management skills, can work on your own initiative, and keep calm under pressure.

What you’ll be doing

You’ll be the final piece in our client’s operations jigsaw. When you join this incredible team, you will be amazed at the friendly and welcoming atmosphere they have created. In this large and dynamic team, you will always have support and encouragement.

You will liaise with those in the supply chain, as well as the Engineers. You’ll report back to occupiers and the management team on job progress and completion; keeping everyone in the loop.

It will be up to you to ensure everyone is in communication; keeping business running smoothly. Your incredible communication skills will be used daily as you follow up and complete emails, letters, and telephone calls.

Working closely with tenants you will get the chance to display your excellence in customer interfacing. You’ll be maintaining effective working relationships with your managers, colleagues, occupiers, and third party suppliers consistently.

With your world-class skills of organisation, you’ll thrive in this extremely responsible job. Your day-to-day tasks will include ensuring the building management teams administration is up to date and allocating work orders to the directly employed maintenance team or supply chain. By doing this, you will ensure the smooth running of operations throughout the entire building.

You will constantly seek to innovate and develop outputs, helping the site exceed expectations and targets.

Taking reasonable care for the health and safety of yourself and of those around you, you will comply with company policies at all times. You will report any incidents or concerns to your manager to keep your team safe and working effectively.

Record keeping and data are vitally important to any organisation. Our client will require you to maintain their database of specialist subcontractors, as well as keeping all asset history and systems up to date.

Apply now!

This burgeoning building is set to be one of the most successful and sought-after commercial properties in London. The dynamic, vibrant administration team needs your experience, enthusiasm and abilities.

Please send your CV without delay to cv@maxwellstephens.com. To speak with one of our team about the role, you can all 0207 118 48 48.

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