Assistant Facilities Manager

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  • Job Reference: PR/000343
  • Job Title: Assistant Facilities Manager
  • Location: Central London
  • Basic Salary Range: £35,000 - £40,000 + Package & Opportunities
  • Job Type: Permanent
  • Posted 4 years ago
  • This position has been filled

Our client, one of the world’s leading magazine publishers, is currently looking to appoint a new Assistant Facilities Manager. Soon after appointment, the successful candidate will become the Facilities Manager for one year to cover maternity leave.

Your job responsibilities

Day to day, you’ll work closely in your role as Assistant Facilities Manager with your Facilities Assistant and the Head of Facilities to achieve the smooth running of the FM department.

As first contact, you’ll give support on issues including data entry, invoice approvals, credit card statement processing, PM booking, and emergency repairs. You’ll also back up IT systems and databases on a regular basis.

Keeping company systems up to date will also form part of your day to day responsibilities, including:

  • entering assets, parts, and contact records onto the eMaint system
  • HR records management
  • processing invoices
  • electricity, gas, and water meter reading submissions,
  • organisation documents including the development of procedures and guides
  • adding funds to the franking machine
  • booking couriers and taxis when required

You’ll liaise with managing agents regarding communal area issues and ensure that SLAs with contractors are maintained, bringing up issues with these contractors when discovered and taking any problems to a satisfactory conclusion.

You’ll book contractors for emergency repairs and recurring jobs including pest control, air con service, legionella, PAT testing, and ventilation cleaning.

You’ll ensure that the Facilities Assistant completes their errands in a timely and efficient fashion, providing help and support when needed.

Additional responsibilities will be added to your portfolio on successful transition to the role of Facilities Manager (maternity cover).


You’ll bring experience of working within a facilities management role to our client. You have dealt with budgets and delivering financial information and reports to your line manager. You’ve successfully managed contract with third-party and outsourced suppliers making sure that KPIs and SLAs are adhered to.

Ideally you possess both a facilities qualification and an H&S qualification however on-the-job experience and a successful track record in these areas is also desirable.

An organised person with great interpersonal and written/spoken language skills, you engage well with colleagues, managers, suppliers, and visitors. You can prioritise your own workload and assist small teams in doing them same, making sure that all tasks are carried out on time and to budget.

You’re a motivated team member and are able to work with minimum supervisions. You’re comfortable with Microsoft Office, databases, and spreadsheets and have an aptitude in learning new IT skills.

On a personal level, you handle situations in a courteous and effective way with a focus on efficiency and professionalism.


If you’d like to apply for this role, please contact one of the Maxwell Stephens team on 0207 118 4848 for more details. You can also send your CV to