Background
Evelyn Partners appointed Maxwell Stephens to deliver a multi-role recruitment programme designed to strengthen its Facilities Management function across multiple regions. The requirement covered five appointments, each supporting a different aspect of Facilities, workplace operations, security and health and safety:
- Senior Regional Facilities Manager
- Two Regional Facilities Managers
- Facilities & Security Manager
- Health & Safety Administrator
Rather than approaching each vacancy in isolation, Evelyn Partners wanted a coordinated recruitment strategy that would build a stronger FM team while ensuring every successful candidate had the right combination of technical expertise, leadership capability and cultural fit.
The Challenge
Recruiting five Facilities professionals simultaneously is a different exercise from filling five vacancies one after another. Each position required a distinct skill set and level of seniority, yet all five appointments needed to work effectively within the same wider Facilities Management structure and support consistent service delivery across the organisation.
- Senior Regional Facilities Manager. Significant leadership experience and the ability to provide strategic oversight across geographically dispersed locations, combining operational understanding with the ability to manage regional priorities, influence stakeholders and provide direction across the wider FM function.
- Two Regional Facilities Managers. The experience and autonomy to manage Facilities operations within their respective areas: strong operational FM expertise, supplier and stakeholder management, commercial awareness and a focus on efficient, consistent service delivery.
- Facilities & Security Manager. Someone capable of combining workplace and Facilities responsibilities with effective security oversight, strengthening operational resilience while maintaining appropriate standards across both disciplines.
- Health & Safety Administrator. Strong organisational skills and attention to detail to support the administration of health and safety procedures and compliance activity.
Across all five appointments, Evelyn Partners needed professionals who could integrate successfully into the organisation and contribute to its culture as well as its operational performance.
The practical difficulty with programmes like this is sequencing. Senior regional appointments shape how the roles beneath them operate, so there is a case for settling them first; but a client rarely has the luxury of waiting, and candidates for the other roles will not stay available indefinitely. The search has to run in parallel while keeping each shortlist honest about its own requirements.
Our Approach
Maxwell Stephens began the assignment with a detailed consultation to understand the requirements of each vacancy, the structure of the Facilities function and the qualities Evelyn Partners considered essential for long-term success. This allowed us to develop clearly defined candidate profiles for each position while keeping a consistent view of the organisation's wider objectives.
Targeted market search
Using our specialist Facilities Management network, direct search capability and targeted outreach, we identified professionals whose backgrounds closely matched the individual requirements of each vacancy. Combining proactive candidate engagement with detailed market knowledge meant we could reach relevant professionals rather than relying solely on active applicants.
Candidate assessment
Candidates were evaluated through a structured assessment process covering relevant Facilities Management experience, leadership and management capability, regional and multi-site experience, security expertise where applicable, health and safety knowledge, stakeholder management, commercial and operational awareness, communication skills and cultural alignment with Evelyn Partners.
Competency-based interviews and detailed screening established not only whether candidates could perform the role technically, but also whether their working style suited Evelyn Partners' environment.
Coordinated shortlisting
Managing five vacancies simultaneously required careful coordination. Maxwell Stephens maintained close communication with Evelyn Partners throughout, keeping recruitment activity aligned across the different roles while allowing each appointment to be assessed on its own requirements. The process resulted in the recruitment of five Facilities professionals.
The Outcome
The completed programme strengthened Evelyn Partners' Facilities Management capability across both strategic and operational disciplines:
- Senior Regional Facilities Manager. Brought extensive leadership experience and strategic capability, providing stronger oversight of Facilities operations across multiple regions.
- Regional Facilities Managers. Provided dedicated leadership within their respective areas, supporting the efficient management of Facilities services with a focus on productivity and cost-effectiveness.
- Facilities & Security Manager. Strengthened the coordination of Facilities and security responsibilities, supporting more structured operational processes and greater resilience.
- Health & Safety Administrator. Provided dedicated administrative capability around workplace safety and compliance, supporting a structured approach to health and safety requirements.
Collectively, the five appointments gave Evelyn Partners a broader mix of leadership, regional FM expertise, operational capability, security knowledge and health and safety support.
Why This Placement Worked
The placement of five professionals across four distinct role types reflects Maxwell Stephens' experience in managing multi-vacancy Facilities Management recruitment programmes. By developing a clear understanding of each position while considering how the appointments would operate together, we helped Evelyn Partners strengthen its FM structure at both strategic and operational levels.
The assignment also shows the value of specialist recruitment when organisations need to build or expand an entire Facilities team rather than make a single appointment. Success depends on finding professionals who individually meet the requirements of their roles while collectively forming a cohesive function.
If you are looking to recruit several Facilities Management professionals at once, or to strengthen an entire FM team, get in touch with our team to discuss your requirements.