Established for over 30 years, Workspace is a leading commercial property company in London. Workspace own more than 3.7 million square feet of office, studio and industrial space, providing homes for over 4,000 businesses in the capital.

Workspace have partnered with Maxwell Stephens on numerous occasions to support recruitment for a range of senior positions. Maxwell Stephens carried out a recruitment campaign for the position of Support Facilities Manager covering their entire southern portfolio.

The Position

The main purpose of this position was to ensure that all facilities and maintenance issues for our UK, European and US stores were dealt with promptly, efficiently, and within budget parameters. The role focused on the key areas of store maintenance and administration.

The main responsibilities for this role in regards to store maintenance included: sourcing suppliers; ensuring prompt repairs of all infrastructure/facilities within stores; managing maintenance contracts, store services and suppliers; ensuring that all stores and related equipment are maintained correctly on a regular basis and comply with all current HSE legislation. Obviously due to nature of these responsibilities, frequent travel to store sites was a necessity of the position. The role also involved high levels of administrative duties such as reviewing and amending invoice files, managing purchase orders, preparing facilities budgets and database management.

The Candidate

For the ideal candidate profile we looked for a professional with at least 2 years experience in a similar facilities administration role, preferably who would have a good working knowledge of Health and Safety principles and practices.

Due to the expansive remit of the role the post holder would be required to liaise with a wide variety of stakeholders, both internal and external. For this reason it was imperative that the successful candidate had exceptional communication and interpersonal skills.

In terms of skills and attributes, the successful candidate would need to be proficient in Microsoft Office applications, have a highly organised and efficient approach to their work and have good numeracy skills with understanding/experience of financial processes and budgets.