Background & Client Overview
Kingston Smith, a leading professional services firm advising entrepreneurial businesses, appointed Maxwell Stephens to recruit an experienced Premises and Facilities Manager to oversee its property and Facilities Management function.
The role carried responsibility across seven premises, requiring a professional capable of balancing day-to-day operational delivery with longer-term property strategy, compliance, financial management and workplace improvement.
The successful candidate needed to combine strong Facilities Management expertise with commercial awareness, project-management capability and a detailed understanding of property and health and safety responsibilities.
The Challenge
Kingston Smith required a Premises and Facilities Manager who could take comprehensive responsibility for a complex multi-site estate.
The successful candidate needed to maintain reliable workplace operations while improving cost control, strengthening compliance and supporting the organisation’s wider property requirements.
Key responsibilities included:
Multi-Site Facilities Management
Overseeing the day-to-day operation and maintenance of seven premises and ensuring consistent service standards across the estate.
Planned Preventive Maintenance
Implementing and managing a robust Planned Preventive Maintenance (PPM) regime to support asset reliability and reduce the risk of unexpected maintenance issues.
Property Management
Managing leasehold and freehold interests and providing advice on property matters including space utilisation, market conditions and lease arrangements.
Lease Negotiation
Supporting and negotiating lease terms to help ensure the organisation’s property interests were managed effectively.
Health & Safety Compliance
Maintaining compliance with health and safety legislation, carrying out regular reviews and ensuring appropriate corrective actions were implemented where required.
Financial Management
Preparing and monitoring capital and maintenance budgets while identifying opportunities to improve procurement and control Facilities expenditure.
Projects & Workplace Change
Coordinating office layouts, internal moves and refurbishment projects to support operational requirements and make more effective use of workplace space.
Our Recruitment Approach
Maxwell Stephens conducted a targeted search for Facilities Management professionals with proven experience across multi-site premises management, property, compliance and project delivery.
The role required a broader skill set than traditional day-to-day Facilities Management. Candidates needed to demonstrate the ability to manage both operational services and longer-term property considerations.
Our assessment therefore focused on professionals with experience in:
- multi-site Facilities Management
- planned and reactive maintenance
- leasehold and freehold property matters
- health and safety compliance
- capital and maintenance budgeting
- procurement and cost control
- office moves and refurbishments
- space planning and workplace improvement
Through our specialist FM recruitment network and detailed assessment process, we identified a candidate whose experience closely matched Kingston Smith’s operational and strategic requirements.
Outcome & Impact
Maxwell Stephens successfully placed a highly skilled Premises and Facilities Manager with Kingston Smith.
The appointment strengthened the organisation’s approach to property and Facilities Management across its seven premises.
Stronger Multi-Site Operations
The successful candidate provided structured oversight of daily Facilities Management and maintenance activity across the estate, helping create greater consistency in service delivery.
Improved Maintenance Planning
The introduction of a robust PPM regime provided a more proactive framework for maintaining buildings and workplace assets.
Enhanced Property Management
The candidate brought greater oversight to Kingston Smith’s leasehold and freehold interests, providing informed advice on property matters, space utilisation and lease arrangements.
Stronger Health & Safety Compliance
Regular reviews and corrective actions helped maintain compliance with relevant health and safety responsibilities across the property portfolio.
Improved Financial Control
Close management of capital and maintenance budgets, combined with more effective procurement strategies, supported stronger cost control and identified opportunities for savings.
Effective Workplace Projects
The Premises and Facilities Manager successfully coordinated office layout changes, relocations and refurbishment activity, helping ensure workplace changes supported operational requirements.
Outcome
The successful appointment provided Kingston Smith with a Facilities Management professional capable of combining property expertise, operational management, compliance, financial control and project delivery across a multi-site estate.
The placement supported improvements in operational efficiency and cost management while strengthening the organisation’s wider approach to property and workplace performance.
It demonstrates Maxwell Stephens’ ability to identify Facilities Management professionals who can take responsibility for both the day-to-day performance and longer-term strategic development of a property portfolio.
Looking for an experienced Premises or Facilities Manager to oversee a complex multi-site estate? Contact Maxwell Stephens to discuss your recruitment requirements.