August 8, 2023
Analysis & Commentary

Beating the Heat: The Importance of Facilities Management in a Heatwave

August 8, 2023
Analysis & Commentary
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Although ourselves in the UK may not have had the most glorious summer, globally we have seen some drastic heatwaves over the past several months. As our planet's climate continues to change, these extreme weather conditions are becoming increasingly common. Heatwaves pose a significant challenge to communities and businesses alike. When it comes to ensuring the safety and comfort of the working population, facilities management plays a crucial role in safeguarding their occupants and assets during these scorching episodes. Here we explore how these dedicated professionals deal with heatwaves and some of the strategies that are often utilised.

How heatwaves can affect the workplace

Before we explore the strategies employed by facilities management professionals, it is essential to grasp the profound effects of heatwaves. These events are characterised by prolonged periods of abnormally high temperatures, often accompanied by high humidity, which can have severe consequences:

1. Health risks: Heatwaves can pose a significant health and safety risks, leading to heat-related illnesses such as heat exhaustion and heatstroke. Vulnerable populations, including the elderly and children, are particularly at risk.

2. Building performance: Extreme heat can strain building systems, causing equipment failures, and potentially leading to power outages. It can also increase the demand for air conditioning, putting added stress on cooling systems.

3. Productivity and comfort: Unbearable indoor conditions can hinder productivity and reduce occupant comfort, affecting business performance.

Facilities Management's Role in a Heatwave

Facilities management is responsible for the operation and maintenance of buildings and their systems. When faced with heatwaves, they need to adopt a multifaceted approach to ensure the well-being of building occupants and the continuity of operations:

1. Pre-emptive planning: Facilities managers understand the importance of preparedness. They develop and update heatwave-specific plans that outline response strategies, resource allocation, and communication protocols.

2. Monitoring and early warning systems: Utilising weather forecasting services and sophisticated building management systems, facilities managers track temperature trends and anticipate heatwaves. Early warnings allow them to make proactive decisions.

3. HVAC maintenance: Air conditioning systems are a lifeline during heatwaves. Facilities management teams ensure that HVAC systems are well-maintained, with filters regularly replaced and equipment tuned to optimal performance.

4. Energy management: To mitigate power outages or excessive energy consumption during heatwaves, facilities managers implement energy management strategies, such as load shedding and peak demand reduction measures.

5. Cooling strategies: Facilities teams may deploy portable air conditioning units or fans in critical areas to maintain comfortable indoor temperatures. Window shades and blinds are adjusted to block direct sunlight, reducing indoor heat gain.

6. Communication and occupant education: Effective communication is key during heatwaves. Facilities managers inform building occupants about heatwave preparedness measures, including hydration recommendations and cool-down spaces.

7. Emergency response plans: In the event of extreme heat emergencies, facilities managers coordinate with local emergency services to ensure a swift and effective response, including the establishment of cooling centres for those without access to air conditioning.

8. Sustainability initiatives: Long-term planning involves implementing sustainable solutions to reduce a building's heat vulnerability, such as green roofs, reflective roofing materials, and improved insulation.

Heatwaves are a growing concern in our changing climate, and facilities management teams are on the front lines of mitigating their impact on buildings and occupants. Through strategic planning, proactive measures, and a commitment to the well-being of those they serve, facilities managers play a vital role in ensuring that buildings remain safe and comfortable during extreme heat events. As the frequency and intensity of heatwaves continue to rise, their expertise will only become more crucial in safeguarding our communities and businesses.