A Facilities Manager runs the day-to-day operation, maintenance and performance of a workplace, and is often the person staff and visitors judge the building by.
The Facilities Manager Job Description Template gives employers a ready-to-edit framework for an FM appointment, covering the job summary, key responsibilities, qualifications and the personal qualities the role needs. It is written by specialist FM recruiters, drawing on the job descriptions we have written for Facilities Management roles since 2006.
The template positions the Facilities Manager as owner of the day-to-day running of an office, with placeholders for headcount and floor area, and a remit that typically spans reception, switchboard, catering, cleaning, security, space allocation, building maintenance, business travel and health and safety. The role leads a team, manages vendor performance against KPIs and SLAs, and uses CAFM data to drive best practice.
What the template covers
- Day-to-day operations, maintaining high standards of safety, functionality and presentation.
- Predictive and preventive maintenance programmes for HVAC, electrical, plumbing, fire protection and other critical systems.
- Tracking work orders, asset lifecycles and maintenance schedules in CAFM or CMMS systems.
- Managing service providers and contractors against SLAs and cost targets.
- Compliance with health, safety, environmental and building legislation.
- Supervising and developing the FM team, including maintenance technicians and soft services staff.
- Energy monitoring and sustainability initiatives, security and emergency response plans, facility audits, and space planning.
Knowledge, experience and qualifications
The template suggests a degree in Facilities Management, mechanical or electrical engineering, business administration or a related field as preferred, a set number of years in FM with a strong technical background, knowledge of BMS and energy management systems, project and budget management experience, people management, IOSH or NEBOSH, and IWFM membership or similar.
The About You section looks for someone who takes ownership, stays calm in incidents, prioritises a varied workload, focuses on the experience of staff and visitors, and keeps their knowledge up to date.
Designed to be adapted to your site and organisation, the template gives you a clear starting point for a Facilities Manager job description.
Who this resource is for
Heads of Facilities, Facilities Directors, Workplace and Property leaders, HR professionals, Talent Acquisition teams and organisations recruiting a Facilities Manager.
Talk to Maxwell Stephens
Maxwell Stephens is a specialist Facilities Management recruitment consultancy. If you are planning an FM, estates or workplace appointment, contact us for a confidential conversation, or read our case studies to see how comparable searches were run.