We are delighted to be supporting a prestigious institute based within a landmark heritage building in Central London in their search for an Assistant Facilities Manager to provide interim cover until the end of July 2026, starting as soon as possible.

This is a fantastic opportunity to work within a unique and historically significant environment, supporting the day-to-day operations of the building while contributing to the early stages of an exciting refurbishment programme.

The Role

This is a hands-on and varied position, ideal for someone looking to broaden their experience within facilities management in a high-quality, owner-occupied building.

Working closely with a small on-site team, you will play a key role in ensuring the building remains safe, compliant, well-maintained, and presented to a high standard for staff and visitors.

Key Responsibilities

• Carrying out and recording daily, weekly, and monthly health & safety checks

• Coordinating planned and reactive maintenance works

• Assisting in implementing and managing a basic PPM schedule

• Supervising contractors and ensuring safe working practices on site

• Undertaking general troubleshooting and minor maintenance tasks

• Maintaining high standards of presentation, tidiness, and organisation

• Supporting staff with facilities, equipment, and AV usage

• Assisting with meeting room setups and light event support

• Providing reception/lunch cover when required

• Supporting a building improvement and refurbishment project

About You

We are looking for someone who is:

• Practical, proactive, and solutions-focused with a “can-do” attitude

• Comfortable working within a small, collaborative team

• Detail-oriented, with pride in maintaining a well-presented environment

• A confident communicator with strong interpersonal skills

• IT-literate, with good working knowledge of Microsoft Office and AV systems

Experience & Background

• Experience within a facilities, estates, or hospitality environment preferred

• IOSH or NEBOSH qualification desirable but not essential

• Particularly suited to:

• An Assistant FM or Facilities Coordinator looking to step up

• Or someone with hands-on experience seeking to develop further in FM

Working Pattern

• Fully site-based role in Central London

• 4 or 5 days per week:

• Typically Tuesday–Friday if working 4 days

• Occasional flexibility required (e.g. Mondays for contractor works)

• Some flexibility required for:

• Out-of-hours works (occasional)

• Emergency attendance (rare)

Why Apply?

• Work within a prestigious and historic Central London building

• Gain exposure to a broad and hands-on FM role

• Be part of a significant refurbishment and improvement programme

• Excellent opportunity to develop skills and experience in a unique environment

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If you’re interested in this opportunity, please get in touch for a confidential discussion.

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To apply, please contact the Maxwell Stephens team on 0207118 4848, or send your CV to cv@maxwellstephens.com.

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