Shape the Experience. Elevate the Workplace. Make an Impact.

We’re partnering with one of the UK’s most prestigious companies to find an exceptional Assistant Workplace Manager someone who cares deeply about creating safe, welcoming, high-performing workplaces and who’s motivated by the chance to make a genuine impact.

This isn’t a reactive FM support role. It’s a visible, people-centric, operationally varied position at the heart of the business, looking after their beautifully designed London offices.

If you’re proactive, organised, people-focused, and excited by the blend of operations, service excellence and sustainability, this is an opportunity to grow inside a highly respected business.

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Why This Role Matters

Workplaces influence culture. They shape collaboration, wellbeing, connection and productivity.

As the Assistant Workplace Manager, you play a central role in ensuring every London workspace delivers exactly that.

You’ll work across two stunning office locations, enjoy wide exposure to teams across the business, and gain hands-on experience across both soft and hard FM. You’ll also be encouraged to bring fresh thinking from innovation trials to sustainability improvements.

This is a role with autonomy, variety and visibility.

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What You’ll Be Doing

Creating Exceptional Workplace Experiences

• Be the welcoming, solutions-focused first point of contact for the Facilities Helpdesk

• Log jobs accurately, manage progress, close out actions and produce clear, bespoke reporting

Keeping Buildings Safe, Compliant & Beautifully Run

• Proactively manage the environment through daily walkarounds, inspections and risk assessments

• Ensure full compliance across H&S, insurance inspections, audits and statutory requirements

• Own day-to-day Hard FM activity and build strong relationships with maintenance partners

• Monitor and support scheduled PPM activity

Driving Operational Excellence

• Support office moves, space changes, projects and wider team objectives

• Lead your own small projects especially around sustainability, innovation and process improvement

• Assist with financial admin including POs, consumables, job sign-off and contractor payments

• Provide mutual holiday/sickness cover for the Workplace & Facilities Administrator

Acting as a Trusted Operational Leader

• Support in emergency response situations, including acting as a Fire Warden

• Play an active role in creating an inclusive, safe, connected workplace for all colleagues

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What We’re Looking For

• Experience in a similar Workplace, Facilities or Office Operations role

• Strong communicator able to build positive relationships at every level

• Highly organised with the ability to juggle multiple tasks in a fast-moving environment

• Naturally proactive you don’t wait to be told, you anticipate

• Passion for sustainability, employee wellbeing and inclusive workplaces

• Solid knowledge of commercial building H&S requirements

• IOSH Managing Safely (or willingness to complete it in the first year)

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What You’ll Gain

• Experience across two flagship London workplaces

• Exposure to every part of a major property business

• Autonomy to lead your own projects and trial innovations

• A collaborative team that encourages ideas, ownership and growth

• A role where no two days look the same

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If you want to develop your career in workplace management inside a world-class business and you’re ready to take ownership, build relationships and drive standards we’d love to hear from you.

Apply now and help shape the future workplace experience.

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Please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com.

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