Maxwell Stephens have been asked to recruit on behalf of our client for the role of Facilities Assistant. The role is suitable for an individual with strong team orientation, performance ethos and the ability to quickly build trusted relationships and a good rapport with all personnel.

The successful candidate will support the Facilities Manager by working as part of a team to ensure the highest standards of service and support are delivered to all internal departments.

About the role

• You will act as the first point of contact for internal staff.

• You will take ownership of the credit card reconciliation for the department and raise any queries with the Facilities Manager as needed.

• Your role will require you to monitor and manage the London facilities outlook mailbox.

• You will show contractors around site and supervise when required.

• Your role will require you to liaise with external agents and manage email communications for the shipments.

• You will assist with post, couriers & delivers for the office in a timely manner.

• You will be the first point of contact for all superintendents for accommodation requests.

• Your role will require you to keep an accurate record of PPE given to team members for vessel visits, ensuring that it is returned once it is completed.

• You will assist the Facilities Manager with the organization of company events.

About you

• Previous experience in a similar role as part of a facilities team in a corporate office environment.

• Proven ability to deliver excellent customer service with a flexible approach.

• Highly organized with the ability to manage multiple projects and prioritise work steams under pressure & problem solve where required.  

• Ability to work both independently and as a team player always ensuring that tasks are completed to the highest standard and cohesion within the team is maintained.

• A flexible, friendly, helpful, enthusiastic, can-do attitude, with an eagerness to assist fellow team members and colleagues and muck-in as needed.

Apply now

Maxwell Stephens are expecting a high-volume response for this role, so please apply without delay to avoid disappointment.

If you’d like to find out more about this Facilities Assistant role, please contact one of the Maxwell Stephens team on 0207 118 4848 for more details. You can also send your CV to cv@maxwellstephens.com.

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