A dynamic and highly respected organisation is seeking a proactive and professional Facilities Assistant to join its busy Facilities Team in London. Working closely with the Facilities Manager, this role supports the smooth and safe day-to-day operations of the company’s London offices, ensuring an efficient and welcoming environment for staff, clients, and visitors.

The Role

The Facilities Assistant plays a vital role in maintaining the office’s operational standards. This individual will be involved in a broad range of duties, from mail handling and managing security access, to health and safety compliance and supporting internal office logistics. They will work closely with both the Facilities and Reception teams to respond to staff requests and ensure the environment remains professional, secure, and client-ready at all times.

Key Responsibilities

• Handle internal and external mail distribution efficiently

• Support Health & Safety and Fire Safety procedures, including regular checks and maintaining compliance documentation

• Assist in the administration of the building’s Access Control system and produce security passes

• Order and manage stock of office supplies and stationery

• Escort visitors and contractors within the premises as required

• Respond to staff queries and requests in a timely manner

• Support the reception team with meeting room set-up and office opening/closing duties

• Assist with internal office moves and desk relocations

• Log and follow up on maintenance issues with engineers and contractors

• Be available for occasional out-of-hours work, including weekends and bank holidays

• Perform ad hoc duties in support of the wider Facilities function

Candidate Profile

Education & Experience:

• A good standard of education

• Previous experience in a corporate office or customer/client-facing environment

• Familiarity with stock control and ordering processes

Skills & Attributes:

• Excellent communication skills, both written and verbal

• Strong team player with a flexible, can-do attitude

• Proactive problem solver with good initiative

• Able to prioritise tasks and work under pressure

• Competent user of Microsoft Office and general IT systems

Why Apply?

This is an exciting opportunity for someone looking to build their facilities career in a professional and collaborative environment. The successful candidate will be part of a supportive team, gain exposure to all aspects of office operations, and contribute directly to the smooth running of a high-performing organisation.

Apply Now

To apply, please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com

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