Are you an organised and proactive individual with a keen eye for detail and a passion for creating safe, efficient workplaces?

We are working with a highly successful and internationally recognised organisation to recruit a Facilities Associate to support the smooth day-to-day running of a busy office environment. This is an excellent opportunity to join a professional, well-established business where facilities play a vital role in operational success.

The Role

This is a hands-on, varied position providing essential morning operational support to ensure the workplace is safe, compliant, and ready for the day ahead. You’ll work closely with the wider Facilities team, supporting both practical and administrative functions.

Key Responsibilities

• Conduct daily building walk-throughs, identifying hazards and ensuring equipment and fire escape routes are compliant

• Assist with monitoring emergency lighting, fire equipment, and general compliance checks

• Manage incoming and outgoing post, courier bookings, and document distribution

• Update helpdesk systems, assign tasks, and maintain accurate records

• Coordinate contractors on site, including escorting and supporting permit processes

• Support planned preventative maintenance (PPM) scheduling

• Maintain stock levels across kitchens, stationery, and first aid supplies

• Assist with workplace setup, including inductions, access cards, and desk arrangements

• Contribute to sustainability initiatives and energy-saving measures

• Support helpdesk performance, including SLA tracking and reporting

About You

• Basic knowledge of Health & Safety within a workplace environment

• Strong organisational and time management skills

• Confident communicator with a proactive approach

• IT literate, with experience using Microsoft Office (Word, Excel, Outlook)

• Experience with helpdesk systems or facilities processes is desirable, but not essential

What’s on Offer

This organisation is committed to supporting its people both professionally and personally, offering a comprehensive benefits package including:

• Private medical and dental cover

• Health and wellbeing support, including Employee Assistance Programme and mental health resources

• Wellbeing allowance for physical or mental health activities

• 25 days’ holiday plus bank holidays (increasing with service)

• Bonus scheme linked to performance

• Generous pension scheme

• Life assurance (10x salary) and long-term illness protection

• Enhanced parental leave policies

• Funded training and professional development opportunities

• Paid volunteering days and charitable giving support

• Cycle to Work scheme and interest-free travel loan

• Active social and wellbeing events calendar

Apply Now

To apply, please contact the Maxwell Stephens team on 0207118 4848, or send your CV to cv@maxwellstephens.com.‍