We have been asked by our client to find a proactive and highly organised Business Support Assistant to join their professional Facilities team.

This is a fantastic opportunity for someone with strong facilities experience, excellent attention to detail, and a customer-focused attitude to become an integral part of a busy and high-performing team in a leading professional services environment.

This role is an initial 3 month contract with the potential to be extended based on performance.

‍

About the Role

Reporting to the Head of Facilities (UK), you will play a key role in ensuring the smooth day-to-day running of the office. You’ll take ownership of post and print room services, support the Facilities team with administrative and operational tasks, and provide cover for Front of House when required.

Your responsibilities will include:

• Managing all incoming and outgoing post, including digital scanning, courier arrangements, and confidential waste handling.

• Coordinating printing, binding, and stationery supplies, ensuring stock levels are well maintained.

• Processing invoices, maintaining trackers, and supporting budget management.

• Providing professional, welcoming support at Front of House — greeting visitors, managing meeting rooms, and coordinating hospitality.

• Assisting with maintenance queries, desk-side support requests, and archiving processes.

• Upholding high standards of presentation, confidentiality, and customer service at all times.

‍

About You

You’ll bring a positive and professional approach to everything you do, with a genuine commitment to supporting the wider business.

We’re looking for someone who can demonstrate:

• At least 2 years’ experience in a Facilities role covering both hard and soft services.

• Strong IT skills, including Microsoft Outlook, Word, Excel, Teams, and online systems.

• Excellent organisational and multitasking skills with a meticulous attention to detail.

• Confident communication and interpersonal skills.

• A proactive, hands-on attitude with a focus on service excellence.

• IOSH or NEBOSH qualification (desirable).

‍

Why Apply?

This is a varied and rewarding role where no two days are the same. You’ll join a friendly, collaborative team and gain exposure across multiple areas of facilities and business operations — making it an excellent opportunity for someone looking to further develop their career in corporate facilities management.

If you’re an experienced Facilities professional who thrives in a busy, team-oriented environment and takes pride in maintaining high standards, we’d love to hear from you.

‍

Apply now

Please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com.

‍