The Role

In this temporary role, reporting to the Head of Property Management, you will take responsibility for the effective day-to-day management of a portfolio of commercial properties in central London, while also managing service charge budgets, reconciliations, and client reporting.

You’ll also play a key role in ensuring the smooth operational running and facilities setup of the firm’s own offices, supporting a professional and efficient working environment.

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Key Responsibilities

Facilities Management

• Oversee the operational management of multiple commercial properties across London.

• Manage contractors, suppliers, and maintenance schedules to ensure compliance and best value.

• Conduct regular inspections and ensure all sites meet health, safety, and statutory standards.

• Support the operational setup and ongoing smooth running of the firm’s own offices.

• Build strong tenant and client relationships, ensuring excellent service delivery.

Service Charge & Accounting

• Prepare and manage client statements, rent and service charge invoices, and VAT submissions.

• Develop annual service charge budgets in collaboration with Property Managers.

• Coordinate year-end reconciliations, audit packs, and liaise with accountants.

• Manage rent payments, arrears, and credit control processes.

• Maintain accurate tenant records, rent schedules, and apportionment data.

Team Support and Administration

• Attend client and internal meetings as required.

• Provide ad hoc support to the wider accounts and property management teams.

• Contribute to continuous improvement and efficiency across systems and processes.

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About You

• Previous experience within service charge accounting or property management finance (minimum 1 year).

• Knowledge or experience of facilities management within a commercial property environment.

• Experience with MRI QUBE (advantageous but not essential).

• Strong numeracy, accuracy, and organisational skills.

• Excellent communication skills with a proactive and collaborative approach.

• Comfortable managing multiple priorities in a fast-paced environment.

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The Opportunity

This is a fantastic opportunity to join a forward-thinking and professional property consultancy where you’ll have real ownership, autonomy, and variety in your day-to-day work.

If you’re looking for a role that combines financial control with operational influence — and the chance to work with a team that genuinely values integrity, quality, and expertise — this could be the perfect next step for you.

To Apply:

If you are an experienced Facilities Manager & Service Charge Accountant with the skills, knowledge and drive to excel in this role, we would love to hear from you. To apply, please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com.

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