The Role

Part-time – daily on-site presence required

We are a small, non-profit organisation based on a single, complex site in Middlesex. Following the departure of our current Facilities Manager, we are seeking an experienced interim Facilities & Health & Safety professional to provide part-time cover while we recruit a permanent full-time postholder.

This is a hands-on, site-based role. While the hours are part-time, the successful candidate must be on site every working day (even if for a short period) to ensure continuity, compliance and a visible point of contact for all facilities and safety matters.

You will take ownership of facilities operations, statutory compliance and Health & Safety, ensuring the site remains safe, compliant and well-run.

Key Responsibilities

Facilities & Operational Management

• Oversee day-to-day facilities operations to ensure smooth service delivery.

• Manage planned and reactive maintenance, statutory testing, certification and asset registers.

• Oversee contractor performance, contracts, PPM schedules and O&M documentation.

• Monitor costs, KPIs and service standards, identifying opportunities for improvement.

• Support facilities-related capital planning aligned with organisational budgets.

• Ensure security systems and building infrastructure are appropriately maintained.

• Support IT and systems development in line with organisational needs and Cyber Essentials compliance.

• Produce operational reports, documentation and presentations as required.

• Act as the daily on-site point of contact for staff, tenants, visitors, contractors and stakeholders.

Health & Safety Management

• Lead Health & Safety management in line with statutory requirements and policies provided

• Coordinate and support annual Croner-led Health & Safety audits and ensure actions are completed.

• Provide competent advice on legislation, compliance and best practice.

• Manage incident and near-miss reporting, investigations and corrective actions.

• Lead the Health & Safety Committee and drive continuous improvement against KPIs.

• Arrange and coordinate Health & Safety training for staff.

Collaboration & Communication

• Build strong working relationships with staff, tenants, contractors, the host Trust and external stakeholders.

• Communicate clearly and confidently on sensitive or complex facilities and safety issues.

• Present Facilities and Health & Safety updates to the Board, Executive team and Senior Management.

About You

• Proven experience in Facilities Management with strong Health & Safety responsibility.

• Confident managing statutory compliance, audits and contractor performance.

• Comfortable working autonomously in a small organisation.

• Pragmatic, organised and highly reliable.

• Able to commit to a daily on-site presence on a part-time basis.

• Experience in charities, education, healthcare or non-profit environments is advantageous.

Why Apply?

• A well-defined interim role with clear responsibility and autonomy.

• Single-site operation – no portfolio sprawl.

• Opportunity to make an immediate, visible impact.

• Potential pathway to a permanent full-time role for the right individual.

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Please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com.

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