Contract: 2–3 months (with potential for extension)

An iconic institution is looking for an experienced Interim Office Manager / Facilities Coordinator to help keep its historic and dynamic site running smoothly.

This is an exciting short-term opportunity for a confident and organised FM professional who can coordinate facilities activity, manage supplier relationships, and deliver an outstanding service to staff, contractors, and visitors alike.

The Role

• You’ll play a central part in supporting the Estates and Facilities team, ensuring the seamless running of day-to-day operations across this diverse and busy environment.

• Your responsibilities will include:

• Coordinating daily facilities management activities across the Palace and Park

• Overseeing the FM helpdesk and responding to job requests efficiently

• Providing administrative support — raising purchase orders, reconciling invoices, and taking meeting minutes

• Monitoring supplier and contractor performance against SLAs and KPIs

• Supporting planned maintenance schedules and arranging remedial works

• Acting as the first point of contact for FM enquiries and managing contractor compliance paperwork (RAMS, permits to work, etc.)

About You

• You’ll bring a solid background in facilities, estates, or office management and thrive in a fast-paced, customer-focused setting.

Essential experience and skills:

• Previous experience in a similar FM or office management role

• Strong organisational and multitasking skills

• Confident communicator with a professional telephone manner

• Financial administration experience (raising POs, invoice reconciliation)

• Calm under pressure with a proactive, customer-focused approach

Desirable:

• IOSH Managing Safely qualification

• IWFM membership or equivalent FM training

• Experience working in a heritage or listed building

Why Apply?

You’ll be joining a passionate, collaborative, and resourceful team who take pride in maintaining a beautiful estate. If you’re available at short notice and can make an immediate impact, this is a great opportunity to contribute your skills to a unique organisation.

To Apply:

If you are an experienced Office manager with the skills, knowledge and drive to excel in this role, we would love to hear from you. To apply, please contact the Maxwell Stephens team on 02071184848, or send your CV to cv@maxwellstephens.com.

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