Facilities & Real Estate Appointments for Evercore

Background

Maxwell Stephens partnered with Evercore, a global financial services firm, to support multiple hires within its London and EMEA Real Estate & Facilities function. The roles mattered on two timescales at once: the day-to-day operational efficiency of the firm's offices, and the long-term strategic management of its international real estate portfolio.

The positions were a Facilities Assistant, supporting the smooth running of the London office, and a Real Estate & Workplace Strategy Associate, working closely with the Head of Real Estate Strategy & Operations (EMEA) on portfolio optimisation and workplace planning across multiple regions.

The Challenge

The two roles required distinct but complementary skill sets, which made this a more nuanced campaign than a pair of unrelated vacancies.

The Facilities Assistant position needed a hands-on, proactive individual responsible for:

• Maintaining the safe and efficient operation of the London office
• Managing mail distribution, logistics and internal office moves
• Supporting health and safety compliance and access control systems
• Handling a wide range of day-to-day facilities tasks in a fast-paced environment

The Real Estate & Workplace Strategy Associate role called for a more analytical and strategic profile, with responsibilities including:

• Supporting the management of Evercore's EMEA office portfolio
• Assisting with lease tracking, renewals and real estate data management
• Conducting market analysis, benchmarking and cost forecasting
• Coordinating workplace planning, space optimisation and headcount analysis
• Supporting cross-border projects and stakeholder engagement across London, Europe and the Middle East

In both cases the technical requirements were only half the brief. Candidates also had to fit Evercore's high-performance culture: professionalism, adaptability and the ability to operate well in a demanding corporate environment. In financial services, facilities and real estate staff work in close proximity to senior people who expect problems to be anticipated rather than reported, and that expectation applies at assistant level as much as it does to strategy roles.

Our Approach

Drawing on our network and specialist experience in facilities management and corporate real estate recruitment, we ran a targeted and consultative search for each role.

For the Facilities Assistant, we focused on individuals with:

• Proven experience in corporate facilities environments, where standards of presentation and responsiveness are set by the client-facing nature of the office.
• Strong organisational skills and a hands-on approach.
• The ability to manage multiple operational tasks efficiently without needing to be directed through each one.

For the Real Estate & Workplace Strategy Associate, we identified candidates with:

• 1–3 years' experience in corporate real estate or workplace strategy.
• Strong analytical and reporting skills, including Excel proficiency — the practical test of whether someone can turn lease and occupancy data into something a Head of Real Estate can act on.
• Exposure to lease management, portfolio coordination or property services.
• The confidence to support senior stakeholders across multiple regions.

Across both roles, cultural fit was paramount. We prioritised candidates who showed initiative, strong communication skills and a genuine commitment to keeping the workplace running well.

The Outcome

Following a thorough recruitment process, Maxwell Stephens placed two high-calibre professionals within Evercore's team.

• The Facilities Assistant brought over two years of experience in a similar corporate environment, with a proven ability to manage facilities operations efficiently, solve problems proactively and support a smooth workplace experience.
• The Real Estate & Workplace Strategy Associate joined with strong analytical capabilities, relevant real estate experience and excellent stakeholder management skills, and is now contributing to portfolio optimisation and workplace strategy initiatives across EMEA.

Both candidates integrated well into Evercore's business, strengthening the firm's ability to maintain high-performing office environments while supporting strategic growth across its international footprint.

Candidate Testimonial

Will was particularly helpful throughout the process. Communication was always clear and proactive, and he genuinely took the time to understand what I was looking for rather than just trying to fill a role quickly. The whole experience with Maxwell Stephens felt professional and personal from start to finish, and I’m very grateful for their support in helping me secure my role at my new company.

Ollie Smith
Real Estate & Workplace Strategy Associate (EMEA), Evercore

Why This Placement Worked

Recruiting an operational role and a strategic role for the same function at the same time is a useful discipline. It forces a clear view of where the day-to-day ends and the portfolio work begins, and it makes cultural fit a shared standard rather than something judged differently for each hire. Treating the two searches as one campaign, with one understanding of the client, produced two appointments that fitted the function as well as their individual job descriptions.

If your real estate and facilities function needs to hire at more than one level, or you want a recruitment partner who understands both the operational and the strategic side of corporate real estate, Maxwell Stephens can help. Get in touch with our team.