Background
Subsea 7 is an offshore engineering and energy services company. Its Sutton office has an in-house facilities team, and the company asked Maxwell Stephens to find a Building Services Coordinator on a short-term contract. Our work for Subsea 7 covered more than one appointment; this page describes the coordinator role.
The Challenge
The coordinator reports to the Facilities Manager and is supervised by a Senior Building Services Coordinator, working a standard weekday office pattern. It is a role that sits between helpdesk and workshop. Requests for building services arrive constantly and have to be prioritised so that work is done on time and within cost, and users should hear proactively about anything that affects them.
The practical content is wide: assisting with office moves and keeping disruption to a minimum, helping deliver a planned preventative maintenance and repair programme, carrying out routine maintenance tasks, and supervising sub-contract staff. Day to day, the person also checks that meeting rooms and common areas are set up correctly, works with security on the safety of the building, and supports users with equipment and AV.
Compliance runs through the post, in conjunction with the HSEQ team and company policy. The essential requirements were previous building services support experience in a comparable environment and practical skills for routine property maintenance. An electrical qualification, decorating skills, office portering experience and knowledge of IT and AV were desirable. For a short-term contract, the candidate also had to be able to begin quickly and be productive immediately.
Our Approach
- We took the brief from the facilities team, including how much of the work was hands-on and how much was coordination.
- We searched for building services and facilities technicians and coordinators from corporate offices who were available for a short contract.
- We screened for practical maintenance ability, comfort handling moves and user requests, and a record of working to deadlines within budget.
- We shortlisted with full CVs and our notes, and managed the offer so the start date was met.
The Outcome
Maxwell Stephens made the appointment.
If you need contract cover for a facilities team at short notice, talk to Maxwell Stephens about how we would approach the search.
Planning a similar appointment?
If you are recruiting for a similar role, our team can help you define the brief, reach the right candidates and manage the process through to appointment.