Office Manager Job Description Template
Resource type and category
Resource type: Downloadable job description template
Category: Office Management, Workplace Operations, Job Descriptions and Hiring Resources
Intended audience
HR professionals, Talent Acquisition teams, Workplace and Facilities leaders, Operations Managers, senior administrators and organisations recruiting an Office Manager.
Resource-card description
Download a comprehensive Office Manager job description template covering front of house, office administration, space planning, suppliers, procurement, onboarding, maintenance, health and safety and IT service coordination.
Full resource-page description
A strong Office Manager plays an important role in creating a workplace that is organised, safe, welcoming and able to support employees, visitors and the wider business effectively.
The Office Manager Job Description Template provides employers with a practical framework for defining the responsibilities, experience and personal qualities required for an effective office management appointment.
The template positions the Office Manager as responsible for the smooth day-to-day operation of the office, including leadership of the front-of-house and office team and coordination of key services such as utilities, cleaning, catering, security and reception.
Office administration forms a central part of the role. Responsibilities include managing visitors, incoming calls, workplace access, entry fobs, car park passes and the processes that support an organised and professional office environment.
The role also includes space planning and accommodation management, with responsibility for floorplans, seating arrangements, desk allocation, filing and communal areas.
Supplier and service-provider management is another significant area. The Office Manager may negotiate contracts, make procurement decisions, maintain relationships with vendors and ensure that services deliver appropriate quality and value for money.
Financial responsibilities can include invoice review, purchase-order processing and supporting accounts payable, alongside ordering office furniture, IT equipment and consumables.
Employee experience is reflected through responsibility for new joiner inductions, including office tours, Facilities information, IT setup, access arrangements and permits.
The template also incorporates maintenance and workplace safety, including routine and emergency repairs and helping ensure compliance with relevant health and safety requirements.
The Office Manager is additionally identified as the key operational contact for IT managed services, demonstrating the increasingly close relationship between office operations, Facilities and workplace technology.
Suggested candidate requirements include experience in office management or senior administration, contract and budget management, people leadership and practical health and safety awareness. First Aid, Fire Marshal or DSE Assessor qualifications are desirable, while CAFM or helpdesk experience may also be beneficial.
The About You section emphasises organisation, prioritisation, communication, supplier negotiation, independent decision-making, attention to detail, confidentiality, leadership and numerical confidence.
We have case studies covering this issue in both the private and public sectors.