Facilities & Premises ManagerBack to Vacancies List
Maxwell Stephens’ client, a homeless charity based in London, is currently recruiting a Facilities & Premises Manager for a placement lasting 18 months at a time of important change and renewal.
Maxwell Stephens, the UK’s leading facilities management recruitment company, have been appointed by the client to find a facilities and premises manager to make a series of needed improvements to their physical environment in close working partnership with its landlord and their own facilities manager.
Recently, a building survey, H&S audit and fire safety report have been carried out in the listed building which hosts the charity’s activities. Our client is looking for someone to prioritise the suggested works recommended by these three reports.
Following that, our client is looking to you to come in and set out a maintenance plan for the building (and its intended usage) over four set time frames – the next 2 years, the next 5, the next 10, and the next 25. This important work will give our client the flexibility and the facilities required to continue its much-needed work for many years to come.
Cleaning is a live issue. No-one is managing the contractor and the work that needs to be done is not being carried out. You will need to devise and write a cleaning schedule, ensuring that the contractor sticks to it day after day.
The client’s communication and computer systems (IT and telephone) will be upgraded soon and the planning process has already started. Our client will rely on your input before, during, and after installation has taken place including contract management and supplier liaison.
Over the longer term
Our client needs its new Facilities & Premises Manager to clear a back-log of work that has developed and then devise and implement a number of site-wide processes for smooth, future running of the site.
While in post, you will provide the lead on both health and safety and on premises management, including in the following areas:
- Security systems (including CCTV recording & compliance, panic alarms, fire alarms, intercoms and swipe cards),
- Utilities (including efficient sourcing, account management, and cost reduction reviews),
- Cleaning (including setting of cleaning schedules, value for money, timetabling, review & feedback),
- Premises & IT maintenance (including recording and monitoring of premises, issue prioritisation, and contractor management),
- IT and telephony (including IT policies, training, procurement, licence review, data-back up, trouble shooting, data protection compliance, contractor management, and continuity),
- Pest control,
- Office equipment, and
- The use of the building for external lettings and internal exhibitions, events and training.
You’ll be responsible for staff management and general management, providing day to day support, supervision, goal setting, and evaluation. You’ll achieve this through a mixture of structured and coordinated communication, meetings, policy development and implementation, and training.
You’re an experience staff manager and supervisor of work programs. In previous role, you’ve planned and delivered services with colleagues and used manual and computerised administrative systems (including web-based tools).
You’ve managed complex buildings in your career, coordinating a wide range of services. You bring a good working knowledge of contract procedures, documentation, and supervision of maintenance contracts and the contractors working on them. You have designed and implemented FM strategy before and have a good understanding and knowledge of Building & Fire Regulations with particular reference to health and safety.
You’ve demonstrated the ability to manage all aspects of building maintenance and information technology for past employers. You’re adept at building strong working relationships with all staff, contractors, and clients using your interpersonal skills and constructive written documentation.
You show initiative, have an aptitude for administration, and can prioritise your work effectively, even under conditions of pressure and multiple competing priorities.
Maxwell Stephens have been invited by the client to handle the application process for this role. We urge all suitable and interested candidates to apply to us without delay as we are timetabling for interviews in the third week of June 2017.
Please call 0207 118 48 48 or email firstname.lastname@example.org to apply.