Facilities Manager (Investment Firm)

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  • Job Reference: PR/000262
  • Job Title: Facilities Manager (Investment Firm)
  • Location: West End
  • Basic Salary Range: Circa £65,000 + Excellent Package
  • Job Type: Permanent
  • Posted 5 years ago
  • This position has been filled

Maxwell Stephens’ client, one of the world’s leading financial services firms, is recruiting a Facilities Manager to work at their offices in the heart of London.

Maxwell Stephens, the UK’s leading facilities management recruitment company, has been appointed by our client to find an experienced and highly professional individual to proactively head up the running of all aspects connected to FM in our client’s number of buildings in their trading region.

Your responsibilities in the role will evolve and be scaled up over time, reflecting ongoing changes within and improvements to our client’s businesses. You will also provide back-up coverage to the distribution and office services teams during planned and unplanned absences.

What you’ll be doing

You’ll lead facilities operations, proactively managing all day-to-day FM issues, concerns and service needs at “Business as Usual” levels (including monitoring) and “Ensure Services Now” levels (following up works to ensure completion to client and end user satisfaction with properly closed-out tickets).

For planned cycle and preventative maintenance across all of our client’s London premises, you’ll create look-ahead schedules of work, develop strategic communication plans to inform affected parties, and gauge staffing and resourcing needs to support.

You’ll serve as back-up to the wider team on all aspects of internal moves, additions and changes, participating in weekly move management meetings and partnering up with the technology team on execution, floorplan, space and occupancy metric updates.

You’ll have a lead role in cost control and budgeting (where you’ll be fully versed in facilities and property management budgeting and accounting practices) and in vendor management (where you’ll generate and expertly manage positive high performing vendor relationships to SLAs and KPIs).

You’ll have responsibility for project initiation, execution and implementation, managing all projects in London ensuring all members of the project team are effectively recorded in a transparent and central project director. At all times, you’ll ensure that the Global offices and the Global Head of Facilities are constantly updated.

You’ll define the FM model and expected service levels, communicating these proactively to staff. In addition, you’ll establish operational helpdesk requirements and metrics, cleanliness and operational metrics, conference centre and public spaces management, and ensure compliance to health and safety codes.

About you

Bringing with you a minimum of five years’ experience working in Class A+ (or equivalent) building environments in a fast-paced and demanding internal environment, you have experience and moderate knowledge of:

  • statutory building operations guidelines, best practices and BAU operations,
  • technical aspects of office and building management control services (including mechanical, electrical, plumbing, fire alarm, fire protection, and BMS) which enable you to liaise confidently with service providers and contractors, and
  • construction methods with experience working on fit-out and renovation projects of at least £1m in size.


This is an important role within a leading global company and we forecast a high level of applications for the role. If you are qualified and experienced enough to perform this role, we invite your application at your earliest convenience.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.

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