Facilities Co-ordinator (3 Month contract)

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  • Job Reference: PR/000298
  • Job Title: Facilities Co-ordinator (3 Month contract)
  • Location: City of London
  • Basic Salary Range: £25,000 Pro Rata
  • Job Type: Temporary
  • Posted 5 years ago
  • This position has been filled

Maxwell Stephens’ client is a leading global provider of environmental, health, safety, risk, social consulting services and sustainability related services. They have more than 160 offices in over 40 countries and territories employing more than 4,500 people who work on projects around the world. They are committed to providing a service that is consistent, professional and of the highest quality to create value for our clients. They have worked with many of the Global Fortune 500 companies delivering innovative solutions for business and selected government clients helping them understand and manage the sustainability challenges that the world is increasingly facing.

For over 40 years they have been working with clients around the world and in diverse industry sectors to help them to understand and manage their environmental, health, safety, risk and social impacts. The key sectors we serve include Oil & Gas, Mining, Power, and Manufacturing, Chemical and Pharmaceutical. All face critical sustainability challenges and their clients in these and many other areas rely on our ability to assist them operate more sustainable which has a positive impact on our planet.

Job Purpose:

To provide comprehensive administrative support to the Facilities Team including managing the help desk, ensuring all team information is kept up to date including all statutory, compliance, HSQE and ISO14001 information. Supported by the Head of Facilities, responsible for delivering the facilities service provision across all UK&I offices, managing and resolving all day to day operational issues. Responsibility for 1x part time staff


  • Management and supervision of the Facilities helpdesk (CAFM Explorer) and all operational issues and ensuring these are resolved to meet the requirements of the business
  • Developing and maintaining positive working relationships with all relevant stakeholders, both internal and external
  • Ensuring records and documentation are kept up to date and filed in accordance with company and departmental policy (standardised across all offices and meeting audit and compliance needs)
  • Working with HSEQ to ensure all sites are compliant and the key lead to action issues raised within audit improvements or internal requests, including at times carrying out office inspections
  • Liaising with building managers, agents and contractors to obtain data in areas such as sustainability and improvement works
  • Collection, analysis and presentation of operational data for internal reporting purposes
  • Ensuring the facilities service delivery is in line with company policies and procedures, for example: Avetta
  • Working with the Head of Facilities, contributing to the strategic development of the services provided as well as larger scale projects and office fit-outs


  • Excellent communication and organisational skills
  • IT literate, able to comfortably pick up new systems with a logical approach
  • An excellent organiser, able to manage multiple workloads and priorities
  • High level of business acumen, able to judge situations and act appropriately
  • Ability to work on own initiative
  • Knowledge of CAFM Explorer would be an advantage

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