Office & Systems Manager

Back to Vacancies List
  • Job Reference: PR/000300
  • Job Title: Office & Systems Manager
  • Location: West London
  • Basic Salary Range: Up to £45,000 + Corporate Package
  • Job Type: Permanent
  • Posted 4 years ago
  • This position has been filled

Maxwell Stephens, the UK’s leading Facilities Management Recruitment Company, has been appointed by our client to find a talented, experienced, and qualified individual to manage our client’s high profile space in West London. Our client are a relatively new organisation, with a growing team, you must be flexible, able to adapt and willing to take on a range of tasks. As well as this, you will have experience of maintaining discretion and a mature and professional approach.

Overview of the role:

Facilities Management:

  • Manage all central services, including utilities, repairs, security, reception, archiving, cleaning, catering and recycling.
  • Manage regular office checks (PAT, fire safety, alarm testing etc)
  • Liaise and negotiate all office related contract services – including equipment lease agreements, IT & Telecoms providers, insurance renewals, cleaning, office stationery, travel agents
  • Manage and provide support to the receptionist
  • Manage the coordination of internal moves and changes, including office layouts
  • Maintain good landlord/tenant relationships, and liaise with the building managing agent for any issues and for lease renewals
  • Maintain all relevant compliance. Ensure the office is safe and tidy and act as designated Health and Safety representative
  • Respond appropriately to emergencies or urgent issues as they arise
  • Develop a Disaster Recovery plan
  • Office Moves, space planning, relocations to new offices.


  • Manage the relationship with the outsourced IT provider
  • Order IT & Telecoms equipment, as required
  • Be first point of call for IT & Telecoms queries in the event the outsourced IT provider is unable to resolve the issue
  • Assist in identifying user training needs and help to develop solutions
  • Provide support with the implementation of IT projects, for example an HR database, fundraising database.

Experience required for the role:

  • A degree or similar level qualification
  • Several years project management experience
  • Health & Safety Experience
  • Deep knowledge of IT systems
  • Research skills and the ability to draw information from various sources, including people
  • Be able to tackle difficult situations

If you are interested in the above role, apply now or contact Lilly Yuill on 0203 903 4261. Alternatively send through your CV to