Head of Facilities Management

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  • Job Reference: PF/185
  • Job Title: Head of Facilities Management
  • Location: North London
  • Basic Salary Range: Up to £48,000 per annum + Package & Opportunities
  • Job Type: Full Time
  • Posted 4 years ago
  • This position has been filled

Leading FM recruitment consultancy Maxwell Stephens has been appointed by a major educational establishment to provide a world-class Head of Facilities Management.

The successful candidate will manage our client’s estates and facilities management. Work closely with the CEO and Headteachers to enhance the school environment including all school facilities and grounds. Leads and manages the delivery of hard and soft facilities management services across all locations including premises maintenance and development, safeguarding, health and safety, cleaning and catering. Contributes to strategic and operational planning as a full member of the management team.

About our client

Our client educates over 2,000 pupils. Growth plans will increase this to around 3,000 by 2020.

Our client wants to be recognised for academic excellence and having a reputation for giving pupils the necessary skills and knowledge to be successful in further education, future employment and life.

The Role

This is a varied and challenging role offering the successful candidate a rewarding career and professional satisfaction.

In addition to overall estates management with specific reference to our client’s strategic plan and beyond, you’ll be in charge of hard FM, soft FM, and PPM. For these three areas of activity, legal compliance, budgetary discipline, asset lifetime management, and successful delivery within agreed timescales are essential.

For hard and soft FM, you’ll manage the delivery on a day-to-day basis of operations, health & safety, security, cleaning, and maintenance. For PPM, you’ll define and develop PPM plans for building fabric and building services specific to each of our client’s premises.

You’ll work closely with colleagues, liaising with them to monitor and improve how Facilities & Estates supports curriculum delivery and provides exemplary levels of service to staff, students, and visitors.

Successful management of and control over annual capital and operational revenue budgets is essential. You’ll liaise with colleagues in Finance so that all reporting of expenditure is timely and accurate and against plan and forecast.

The ability to stay within budget will be critically influenced by your team’s capability to measure, analyse, and report on the performance of individual built assets and of services. Preparation of reports for the client, its Executive Board, its Leadership Team, and other senior management forums will be a regular and recurring responsibility in this role.

You’ll manage the annual programme for minor capital works across our client’s sites, working with Directors and Heads of School to determine priorities for refurbishments, redecorations or alterations, managing the contracting to ensure value for money.

You’ll work with other Heads (e.g. IT, Finance, HR, Student Support and Student Services) with the goal of aligning services so that other departments can successfully deliver their part of our client’s strategic plan.

You’ll develop, maintain, regularly refresh, and subject to peer review EFM policies, guidelines, and standard procedures to ensure best practice and future-proof EFM’s service delivery. You’ll manage relevant direct and indirect reports within the EFM directorate ensuring that our client’s processes for staff recruitment, training, development, absence planning, and performance management are followed and goals attained.

About you

With a certified FM qualification, an active membership of NEBOSH/IOSH (or equivalent), full membership of a relevant professional property institute (like BIFM, RICS, CIBSE or equivalent) and holding Level 2 GCSE English and Maths, you’re a proven leader with 5 years’ experience heading up an estates or FM department working across a range of property disciplines.

You have experience of managing the commissioning and tendering of FM service delivery and supply contracts for a range of commercial and educational establishment and to international quality standards (for example, ISO9001 or ISO14001). You can demonstrate a history of working well leading a culturally diverse and geographically dispersed team (including remote management).

Personally, you have a proven ability to manage others individually and as a team using your high level of verbal communication and negotiating skills. You can draft presentations and technical reports for senior colleagues in a way that gets over the points you wish to make and that is understandable to less-technical readers.

You have superb organisational skills and an ability to work with large and complex data sets for analysis, to interpret, for problem solving, and to inform management decision-making.

You have well-developed skills in all areas of budgetary and financial management and are competent in the use of Microsoft Office, Microsoft Project, and Microsoft PowerPoint programs.


Maxwell Stephens is expecting a large volume of applications for this role. We’re keen to place the correct person with our client as soon as possible. Therefore, we encourage all interested FM professionals with the experience to successful expedite this role to contact us without delay.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.