Facilities Manager

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  • Job Reference: PR/000651
  • Job Title: Facilities Manager
  • Location: London
  • Basic Salary Range: Up to £55,000 + Benefits & Opportunities
  • Job Type: Permanent
  • Posted 12 months ago
  • This position has been filled

Our client, a public sector organisation, are now looking for a Facilities Manager to be responsible for the effective operation of the facilities function across four sites in the UK. The role holder will manage facilities staff across all four offices, ensuring that the teams work closely together to provide an excellent service.

Key Responsibilities

  • Lead the Facilities teams at all sites, ensuring an efficient facilities and office management service is provided
  • Liaise with landlords and ensure that the office space and environment is fit for purpose
  • Ensure that Health and Safety requirements are met and deal with any issues, with relevant logging and reporting
  • Develop facilities business plans and monitor the relevant budgets
  • Identify and implement efficiencies in delivering the facilities service
  • Development and training of staff members, providing mentoring where necessary
  • Provide an incoming and outgoing postal service, including scanning
  • Co-ordinate meeting room bookings internally and externally
  • Certificates sent to the client are processed efficiently and accurately
  • Organise courier dispatches
  • Co-ordinate taxi bookings
  • Provide cover for reception
  • Responsible for the monitoring and delivery of accommodation projects, providing internal project management for internal moves and office relocations
  • Liaison with suppliers e.g. postal services/doc storage, ensuring that services are delivered as required and value for money is achieved
  • Negotiate and manage contracts as appropriate
  • Ensure compliance with ISO and Data Protection requirements
  • Carry out tasks commensurate with the grade as required by the Chief Risk Officer

Person Specification

  • A proven ability to manage teams and individuals, including mentoring and development
  • Demonstrable ability to communicate well at all levels, both verbally and in writing
  • The ability to project manage preferably with experience of office accommodation move projects
  • Experience with managing health and safety programmes in office environments
  • The ability to work in partnership with others, developing and maintaining good working relationships
  • Excellent customer service and attention to detail
  • Organisational ability to ensure team deadlines are met
  • A working knowledge in the use of Microsoft Office Products
  • A working knowledge of postal, document management and work flow systems
  • A working knowledge of scanning systems and processes
  • Proven ability of evaluating issues and delivering solutions within a team environment

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.