Facilities Manager

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  • Job Reference: PR/000720
  • Job Title: Facilities Manager
  • Location: West London
  • Basic Salary Range: Up to £40,000 per annum + Benefits
  • Job Type: Permanent
  • Posted 1 year ago
  • This position has been filled

Maxwell Stephens have been assigned by a community-guided organisation to recruit a Facilities Manager in the heart of West London. You will be responsible for the management of the facilities maintenance team and sub-contractors to ensure the upkeep of the building.

You are expected to be proficient in dealing with Health & Safety matters in line with legislation, ensuring compliance with regulations are met and properly documented.  You will ensure that the FM team maintains the properties in a pro-active, cost effective, efficient and responsive manner.


  • Actively procure and manage contracts and services providers.
  • Management of hard & soft services.
  • Managing the Facilities Maintenance team and subcontractors for organising day-to-day and reactive maintenance of the properties.
  • Managing periodic inspection regimen of plant to ensure compliance.
  • Provide plant and asset performance reports to support future CAPEX projects.
  • Responsible for the preparation and management of service charge budgets.
  • Ensure the maintenance services fully meet both contractual and statutory requirements, including undertaking sub-contractor and in-house audits and monitoring KPI’s.
  • Preparation of Risk Assessments and Method statements.
  • Develop and manage systems for the ‘Control of Contractors’ including the delivery of permit-to work systems.

  • Develop a programme for improving the efficiency of plant across the Estate.
  • Establishing an effective centralised reporting and prioritising system for repairs/maintenance requirements.
  • Liaison with the Property Management Team, to programme refurbishment works and ensure its delivery in a timely manner.
  • First point of contact for key holders.
  • Maintenance of a high standard customer service
  • Creating high performing team in line with the values.
  • Any other duties as may reasonably be required. 


  • Demonstrable experience of managing facilities across a diverse property portfolio.
  • Demonstrable experience of the procurement of contractors and service providers for both hard & soft services.
  • Experience of managing sub-contractor relationships and supply chain management within a multi-faceted operation.
  • Experience in health and safety and risk management
  • Working knowledge of statutory compliance within the facilities environment.
  • Detailed operational understanding of facilities maintenance and building services within a client focused environment.
  • Experience in the development and management of PPM programmes.
  • Leading in CDM procedures.
  • Management of asbestos control.

  • Experience in the understanding of COSHH.
  • Understanding of EPC requirements.
  • Implementation of Forward Maintenance Register programme.
  • Operation/control of a CAFM system.
  • Experience of budget and project management.
  • High level reporting skills.
  • Environmental management (desirable).
  • Demonstrable experience of successfully managing a team.

To apply for this role, please send your CV to cv@maxwellstephens.com without delay