Head of Facilities (Interim)

Maxwell Stephens have been assigned by a leading institute, to recruit for a Head of Facilities to join their team on an interim basis for approximately 9 month.

You will be managing the premises and facilities whilst delivering professional and customer focused Facilities Management service to all departments.

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What You’ll Be Doing

• Property search, lease negotiation, rent reviews, tenancy and contract management of properties inc. 6 satellite offices, 1 London based office, and 2 flats.
• Lease of 4th floor and associated work with tenant.
• Ensure buildings are safe and clean and operationally available to Staff and Members.
• Ensure appropriate access control, CCTV, intruder detection and alarm systems are operational.
• Ensure space efficiency and maximised utilisation of properties.
• Manage moves and fit outs, internally and to new buildings.
• Manage the operation of building security, fire detection, lifts, heating and electrical systems inc. insurance and statutory inspections of these systems.
• Metering and billing for utilities.
• Repairs and maintenance – prepare, implement and review planned maintenance programmes for buildings, plant, services and equipment. Manage and monitor defect notifications and remedial actions.
• Responsible for operational Health and Safety in accordance with policies, guidance, and regulations.
• Monitor compliance.
• Produce, monitor, and manage Risk Assessments, update as required.
• Ensure that Facilities staff provide a customer focused service to the company.
• Manage the performance and development of Facilities staff
• Oversee all the relevant services Facilities staff provide to the company, ensure that staff are deployed appropriately to cover both London sites
• Ensure that the buildings and services are managed in accordance with the Sustainability Strategy and ensure that the environmental impact is minimised.

About You

Essential:

• Excellent organisation, management, and leadership skills.
• Excellent interpersonal and communication skills.
• Proven track record of operational facilities management, ideally within healthcare environment or within membership organisation
• Experience of contractor management (property maintenance, facilities management, catering services) and serviced delivery.
• Experience in property management, assuring property compliance and managing a property compliance register
• Excellent understanding of statutory compliance including, health and safety, fire and environmental health.
• Proven track records of monitoring budgets and generating income through events.
• Demonstrable experience of managing workplace health and safety.
• Proven track record of delivering a high standard of customer service.
• Proven experience of managing events.
• Excellent negotiating skills.
• Experience of managing and motivating a team.
• Ability to build a great professional rapport with all stakeholders
• Ability to respond quickly and effectively to resolve complex issues

Desirable:

• Educated to degree level/equivalent or relevant Facilities Management qualifications and membership(s)
• Good knowledge of Health and Safety legislation and statutory compliance, ideally IOSH or NEBOSH qualified.
• Experience of working in a sustainable environment

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply!