Facilities Administrator

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  • Job Reference: PR/000826
  • Job Title: Facilities Administrator
  • Location: Uxbridge
  • Basic Salary Range: Up to £25,000 per annum
  • Job Type: Permanent
  • Posted 1 year ago

Our client, whom are an expert in their field, are now looking for a Facilities Administrator to support the organisation and coordination of non-production maintenance activities required to ensure sites are maintained to a good standard.

Key Responsibilities

  • The successful candidate will have Facilities Management or Building Services experience, excellent administration skills and have used CAFM Explorer, Concept Evolution, Maximo or similar CAFM systems.
  • Administration and maintenance of the MBA Facilities CAFM / Helpdesk reporting system, to ensure that all planned and reactive tasks are processed, in a timely manner
  • Act as central point of contact for Facilities Helpdesk.
  • Receiving and logging Planned Preventative Maintenance (PPM) and Reactive Maintenance (RM) tasks.
  • Assignment of tasks (under the direction of the Facilities Maintenance Manager) to the appropriate Facilities maintenance resource.
  • Closure of tasks upon completion and data entry of Engineer worksheets into CAFM / Helpdesk system.
  • Produce weekly reports covering metrics and performance (KPI’s / SLA’s) of the Facilities Team and Service Partners, against completion of planned and reactive maintenance tasks
  • Assist the Facilities Maintenance Manager to ensure that the compliance register is kept up to date, compliance tasks are scheduled and completed
  • Liaise with Contractors and Service Partners, to clearly communicate and ensure compliance with all MBA policies, guidelines and technical /contractual standards
  • Assist Facilities Maintenance Manager with coordination of Site Log Books
  • Supporting the Facilities Team in the production of ad-hoc reports
  • Providing administrative support for both Facilities Construction and Refurbishment projects
  • Participating in weekly Facilities Management Team progress review meetings
  • Provide Administrative support to ensure the smooth running of the Facilities Department
  • Ensure that all office paperwork is current and up to date and assist with the production and administration of all Departmental procedures

Person Specification

  • Significant experience working in a Facilities Maintenance / Helpdesk Administration role.
  • Good PC based skills, with experience in Word/Excel and Outlook
  • Excellent verbal and written communication skills
  • Administration of CAFM / Helpdesk software systems.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.