Facilities Manager

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  • Job Reference: Ref://75619
  • Job Title: Facilities Manager
  • Location: London
  • Basic Salary Range: Up to £37,000 + Package & Opportunities
  • Job Type: Full Time
  • Posted 3 weeks ago

Maxwell Stephens have been asked to recruit on behalf of our client for a Facilities Manager Role

Our client has a building portfolio of well over 40,000ft2 which you will be responsible of managing.

In this role you will be accountable for managing the facilities and maintenance for our buildings and tenants. You will ensure that health, safety and sustainability activities and procedures are compliant, whilst delivering effective and compliant facilities management services for all stakeholders.

Your Role

Sourcing and reviewing required service contracts including establishing requirements, sourcing quotes, negotiating prices and contracts

Manage and oversee hard serves i.e., HVAC, Plumbing, Electrical. Checking all systems are within working conditions and to standard.

Propose and monitor building services and maintenance budget

Undertake regular building inspections, complete reports, and initiate/progress any required works with suppliers

Review all relevant Risk Assessments and highlight any potential risks and improvements both internally and for consultants and contractors.

Conduct H&S inductions to all staff as required, and ensuring logs are maintained and updated

Produce, review, and maintain policies and procedures in line with relevant HSE guidance

Initiate, plan, execute monitor/control and close capital works projects in line with external consultants

Review, update, and budget capital expenditure based on life cycle reports.

Build lasting relationships and communicate with internal and external stakeholders before during and after Capital Projects

Maintain the access control and CCTV systems and work with the relevant contractor and HR to keep the systems up to date and monitored correctly in line with GDPR requirements

Ensure relevant contracts and purchase orders are in place for all works

Coach and support Facilities Assistant

Train junior member(s) of the team in H&S i.e., conducting basic risk assessments.



About You


  • Demonstrable proven experience in a Facilities Management capacity
  • Expertise and Experience in Procurement and Tender Processes.
  • Detailed and proven knowledge and experience of mechanical and electrical systems.
  • Full and clear understanding of health and safety risks, processes, and legislation.
  • Expertise in initiating, planning, executing monitoring/controlling and closing capital works projects.
  • Working with external consultants and advisors.
  • Understanding of owner, occupier, and landlord/tenant relationship.
  • Ability and proven experience of management report writing.
  • Ability to communicate effectively through Microsoft Office suite.
  • Prior experience of budget responsibility.
  • Proven track record of stakeholder management.
  • Experience of managing a small team.


  • Experience of working in a tenanted environment from a landlords’ perspective.
  • Membership or Associate Membership of BIFM.
  • Accreditation with IOSH and/or NEBOSH.