Assistant Facilities Manager

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  • Job Reference: 1346
  • Job Title: Assistant Facilities Manager
  • Location: Central London
  • Basic Salary Range: £25,000 - £30,000 + Package
  • Job Type: Full Time
  • Posted 4 years ago
  • This position has been filled

Are you looking for a role that offers you development opportunities? We have an exciting opportunity working on behalf of a successful property company who offer great training & development

Responsibilities

  • Liaising with tenants and dealing with any operational queries they might have and routing issues and requests to the correct resource, track progress and document resolutions
  • Have the ability to prioritise multiple tenant requests and coordinate effective and supportive responses in a fast paced environment
  • Assist with Tendering of service contracts
  • Assist with Procurement utility contracts including contract renewals
  • Assisting with the management of service reports to ensure any instructions required are issued and monitoring of works through to completion.
  • Assisting with the admin of Engineering insurance reports
  • Asset in the management and monitoring of H&S Reports and audits i.e. FRA, Asbestos, legionella General Risk Assessments
  • Asset in the management and monitoring compliance tests i.e. emergency lights, hard wired test.
  • Liaising with consultants to arrange audits for M&E plant and lift equipment
  • Carry out audits on service providers ensuring Contractors have appropriate insurance and H&S documentation
  • Assist with queries from suppliers invoice
  • Manage filing both in soft and hard copy of all contracts and service reports
  • Oversee CAFM system – overview and set up
  • To work in conjunction with the Building Managers ensuring a PPM or on programme
  • Oversee O&M documentation for properties within the portfolio including tenant fit-outs
  • Assisting with the implementation of energy saving schemes across the portfolio
  • Assisting with FM project work
  • Assist in liaison with preparation of FM budgets

Experience required;

  • Able to use IT software such as Word, Excel and databases and possess a high level of IT literacy.
  • Be able to communicate effectively both verbally and in writing and identify and escalate situations requiring urgent attention.
  • Manage and plan your workload effectively.
  • Responsive to customer requests in an empathic, supportive and productive manner whilst maintaining a calm, courteous and polite manner in all circumstances
  • Can demonstrate adaptability and attention to detail with strong problem analysis and problem-solving skills
  • Ability to accurately complete tasks, assignments and responsibilities in timely manner
  • Able to function with a high level of initiative and proactivity.
  • Dependable and flexible, able to work independently as well as part of a team.

If this is something of interest to you – please get in touch with Lilly Yuill on 0207 118 4848 OR send your CV to cv@maxwellstephens.com