Assistant Facilities Manager

Are you looking for a role that offers you development opportunities? We have an exciting opportunity working on behalf of a successful property company who offer great training & development

Responsibilities

• Liaising with tenants and dealing with any operational queries they might have and routing issues and requests to the correct resource, track progress and document resolutions
• Have the ability to prioritise multiple tenant requests and coordinate effective and supportive responses in a fast paced environment
• Assist with Tendering of service contracts
• Assist with Procurement utility contracts including contract renewals
• Assisting with the management of service reports to ensure any instructions required are issued and monitoring of works through to completion.
• Assisting with the admin of Engineering insurance reports
• Asset in the management and monitoring of H&S Reports and audits i.e. FRA, Asbestos, legionella General Risk Assessments
• Asset in the management and monitoring compliance tests i.e. emergency lights, hard wired test.
• Liaising with consultants to arrange audits for M&E plant and lift equipment
• Carry out audits on service providers ensuring Contractors have appropriate insurance and H&S documentation
• Assist with queries from suppliers invoice
• Manage filing both in soft and hard copy of all contracts and service reports
• Oversee CAFM system – overview and set up
• To work in conjunction with the Building Managers ensuring a PPM or on programme
• Oversee O&M documentation for properties within the portfolio including tenant fit-outs
• Assisting with the implementation of energy saving schemes across the portfolio
• Assisting with FM project work
• Assist in liaison with preparation of FM budgets

Experience required;

• Able to use IT software such as Word, Excel and databases and possess a high level of IT literacy.
• Be able to communicate effectively both verbally and in writing and identify and escalate situations requiring urgent attention.
• Manage and plan your workload effectively.
• Responsive to customer requests in an empathic, supportive and productive manner whilst maintaining a calm, courteous and polite manner in all circumstances
• Can demonstrate adaptability and attention to detail with strong problem analysis and problem-solving skills
• Ability to accurately complete tasks, assignments and responsibilities in timely manner
• Able to function with a high level of initiative and proactivity.
• Dependable and flexible, able to work independently as well as part of a team.

If this is something of interest to you – please get in touch with Lilly Yuill on 0207 118 4848 OR send your CV to cv@maxwellstephens.com