Soft Services Assistant (Contract)

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  • Job Reference: PR/000275
  • Job Title: Soft Services Assistant (Contract)
  • Location: Central London
  • Basic Salary Range: Up to £30,000 Per Annum
  • Job Type: Contract
  • Posted 5 years ago
  • This position has been filled

You must be immediately available to apply for this role – 12 month FTC. 


Maxwell Stephens’ client is one of the world’s leading independent, pure-play asset managers. Their business is comprised of two leading investment brands, as well as their private labelling business, which provides fund administration and other support services to third-party institutions.

For over thirty years they have successfully employed an active investment management approach based on original thought, freedom of action and true conviction investing – all backed by a strong and flexible infrastructure and lean and effective processes.

Today, with over USD 115 billion of assets under management and around 1,000 employees in 13 countries, they are a significant presence in the industry.


To provide a wide range of support services, including steward services, administration, housekeeping, and switchboard operation.

Main Tasks and Responsibilities

  • Prepare rooms for internal and external meetings within the London offices and serve refreshments as required.
  • Clear and reset meeting rooms after meetings have ended.
  • Provide butler services for lunches held in house.
  • Assist with the set-up for in house sandwich lunches and parties.
  • Deal with the administration involved with the booking of lunches, arranging for cooks, additional butlers, printing of menus etc.
  • Liaise with clients regarding in house lunches e.g. confirming attendees, confirming food allergies etc.
  • Maintain wine and Champagne stocks at an acceptable level and re-order as required.
  • Replenish stationery in meeting rooms.

Qualifications/Work Experience

  • Waiter/ butler experience within a fine dining environment.
  • Able to use Microsoft including Outlook, Excel and Word.

Personal Attributes

  • Excellent communication skills
  • Excellent presentation
  • Cheerful disposition and a ‘can-do’ approach and attitude in order to undertake the many diverse aspects of this position
  • Ability to be extremely flexible and have the ability to prioritise work during the course of the day