Global Real Estate Coordinator

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  • Job Reference: PR/000355
  • Job Title: Global Real Estate Coordinator
  • Location: London
  • Basic Salary Range: Up to £35,000 + Corporate Benefits
  • Job Type: Permanent
  • Posted 4 years ago
  • This position has been filled

Maxwell Stephens are pleased to present a new opening within a consultancy specialising in management consulting. They were within the 25 Best Companies to Work For 2017.

This client has asked Maxwell Stephens to find an ambitious Global Real Estate Coordinator to assist their property landlords. This is the opportunity to work in a collaborative and results-driven environment within an extremely diverse position. This is a brand-new role where you could really make a different and develop your career.


For this role you must have experience working in Real Estate Management and must have budget/service charge experience. You will need to have a minimum of 3-year experience in similar role managing a commercial property portfolio. You will need strong communications skills and be someone who is self-motivated, confident and with gravitas.


The role is to coordinate the clients Global Real Estate Portfolio ensuring critical dates are met and actioned, documentation/records are maintained/updated, lease/rental/agreements actioned and tenant’s covenants are met.  The role supports the wider business from an RE perspective acting as point of contact for all internal/external/landlord RE enquiries and delivering the accountabilities as listed below:

  • Maintain RE critical dates register ensuring regular notification of upcoming events ensuring action has been taken
  • Provide notifications on critical dates to safeguard the business from incurring lease/agreement extensions and excess costs
  • Update and maintain an accurate tenancy information database for the PA Real Estate portfolio ensuring changes are updated, circulated and actioned
  • Project support and coordination for relocations, office feasibility exercises, new offices, fit outs and closures
  • Provide regular reporting to the COO, RE Steering Committee business on the RE portfolio and its financial performance
  • Financial support for the Real Estate portfolio to include but not limited to requisition and payment of rental, business rates and service charges
  • Support lease/tenancy agreement negotiation including renewals and rent reviews
  • Challenge and validation of service charge and business rate costs
  • Developing and maintaining relationships with landlords and property agents
  • Hosting Regular Real Estate steering committee meetings
  • Updating and reporting on office utilisation/headcount
  • Updating of central intranet-based office/city guides
  • Feasibility support for commercial bids/project sites
  • Support the annual building and contents insurance consolidation and renewals exercise
  • Support the annual RE budget and forecasting exercise


  • Experience in the management of lease renewals/rent reviews/rate appeals/service charge challenges
  • Full understanding of the negotiation process aligned to lease arrangements
  • Knowledge of the Landlord & Tenant Act 1954
  • BSc in Land / Estate Management or similar degree preferred
  • Minimum 3-year experience in similar role managing a commercial property portfolio
  • A strong communicator who is self-motivated, confident and with gravitas
  • Ability to work to tight deadlines and ensure key stakeholders’ expectations are managed accordingly
  • Networking skills to develop and maintain key internal and external relationships
  • Strong planning and organisational skills