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Succession Planning in FM

By
Peter Forshaw
Managing Director
Last reviewed
19 Oct 2026
Succession Planning in FM
In brief

FM succession fails quietly, because the knowledge and duty-holder responsibilities sit with one person. This guide starts with a critical-role test, shows how to capture what each role really involves, judge successor readiness as now, soon or later, and decide between internal and external hires. It adds a 48-hour emergency cover plan and a regular review rhythm.

Succession Planning in FM guide cover

Succession Planning in FM is a practical guide to protecting buildings, compliance and teams when a key leader leaves, falls ill or moves on.

It is written for organisations that rely on a small number of people for statutory duties, supplier relationships and building knowledge, and want to find the gaps before they become emergencies.

What the guide covers

  • Why FM succession fails quietly, and the critical-role test
  • Capturing what a role really is, and judging successor readiness honestly
  • Building successors through real work
  • The internal or external decision test
  • A 48-hour emergency cover plan
  • Succession in outsourced and mixed delivery models, and a review rhythm

Related reading

Who this resource is for

Directors, HR leaders and heads of FM, estates and workplace who want a realistic plan for the roles the organisation cannot afford to leave empty.

Talk to Maxwell Stephens

Maxwell Stephens is a specialist Facilities Management recruitment consultancy. If you are planning an FM, estates or workplace appointment, contact us for a confidential conversation.