Office / Facilities Manager

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  • Job Reference: PR/000149
  • Job Title: Office / Facilities Manager
  • Location: Edinburgh
  • Basic Salary Range: Circa £45,000 + Fantastic Package & Opportunities
  • Job Type: Permanent
  • Posted 6 years ago
  • This position has been filled

Based in one of Edinburgh’s most historic areas and just a stone’s throw away from a major city centre tram stop, our client is looking right now for an exceptional office / facilities manager to join their team.

Your job is to create and maintain a pleasant work environment to be enjoyed by staff, customers and visitors in our client’s Scottish head office. A worldwide concern, the company also manages assets on behalf of institutional clients and individual investors from its bases in Edinburgh, London, the Far East and Australasia.

Maxwell Stephens, the UK’s leading facilities management recruitment company, is currently accepting applications for this important position.

About you

You have proven project management ability and experience in leading teams and individuals. You’re a self-starter who takes ownership of the responsibilities and actions you and your team are tasked to carry out. You lead from the front using a friendly and effective approach. It’s this way of working that will allow you to excel and thrive in our client’s no-hierarchy management structure.

You’re experienced in lease negotiations where your attention to detail comes into its own. You never let workload get on top of you – you’re too organised, adaptable, and flexible for that. You’re very comfortable using Microsoft Excel, Word, and Office.

Working for our client

Much of your work will be management and it’s your talents in getting people to do things quickly, effectively and efficiently that will really help you excel. It’s a big help to you that you’ll be leading teams of friendly, enthusiastic and committed staff who share the company’s ‘can-do’ attitude.

On building matters, the Facilities Coordinator and Front of House Coordinator will look to you for line management. You’ll be the point of contact for our client’s Team Assistants with office management responsibilities in their other bureaux. You’ll ensure that each office is operating in line with our client’s best practice standards and in complete compliance with H&S laws and regulations.

You’ll manage the planned maintenance of all mechanical and electrical assets, keeping all records up to date. You’ll be responsible for managing the departmental budget and for this, you’ll need to carry out cost & budget analysis, expenses administration, and authorising invoices and payments. Our client will also need you to manage and maintain physical building security in line with company policy and risks including business continuity planning.

Our client is expanding and you’ll form part of the lease negotiation team for their planned, new overseas offices. Negotiating points will include maintaining landlord relationships, space management, refurbishment arrangement and local authority planning liaison.

As our client grows, its use of its available space will change to reflect the staffing needs for each of the company’s functions. You’ll be in charge of altering the working environment within parts of the building, as required, to facilitate these business developments, including the procurement and contract management of office & building services and dealings with external contractors. Working closely with the IT infrastructure teams to co-ordinate office desk moves and refurbishment will be particularly important.

You’ll be an effective contributor to the client’s Operations Management group, building excellent working relationships with the Business Management Group members. Our client will need you to provide reporting, analysis, and data related to all their office environments.

You’ll assist with new employee office tours and provide on-call support at evenings and weekends. You’ll share useful and regulatory employee information via email and coordinate Fire Warden and First Aider training and Occupational Health desk assessments.

Apply now to Maxwell Stephens

This is a career-enhancing opportunity for an experienced office / facilities manager to work with one of the world’s most trusted financial providers in an historic location. In order to apply, please connect with Maxwell Stephens today.

Submit your CV to or call 0207 118 48 48.