Facilities Services Manager

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  • Job Reference: PR/000200
  • Job Title: Facilities Services Manager
  • Location: Central London
  • Basic Salary Range: Up to £40,000 + Package & Opportunities
  • Job Type: Permanent
  • Posted 4 years ago
  • This position has been filled

Maxwell Stephens’ client is a leading service provider with an ever-growing group of clients.

Responsible for managing the planning, design, execution, monitoring and controlling aspects of each project – ensuring that it is completed on time and to budget.  The vast majority of projects are within the FM and Corporate Office environment and will be delivered to a very high standard with strict deadlines.

At any one time the post holder will be responsible for one project or a portfolio of projects depending on the requirements of the business.

  • From the inception of the project the post holder will:
  • Clarify all assumptions
  • Create a plan/timeline
  • Inform their team or their roles and responsibilities throughout the project
  • Manage the budget
  • Minimise risks
  • Ensure the goals of the project are met
  • Monitor progress

The post holder will typically work 37.5 hours a week, however, during key stages of tasks and projects it can often be expected that the post holder will work additional hours including evenings and weekends to complete the task/s and achieve the required deadlines.

Key responsibilities include but are not limited to:

  • Supporting the acquisition of new contracts (calls, letters and emails)
  • Mobilising new FM Contracts
  • Tendering FM services
  • Managing FM Suppliers and contractors
  • Project planning and management of office builds, refurbishments, moves and the cyclical redecorations (external and internal) management
  • Taking the brief and developing conceptual plans and budgets for fiscal decision making
  • Space planning including working with AutoCAD technicians
  • Coordinating groups and individuals to facilitate rational facility planning, budgeting and scheduling.
  • Develop planning documents for initiation of projects to gain approval at Board level
  • Prepare tender and proposal documents and conduct all necessary meetings to facilitate hiring relevant contractors
  • Monitor and report on all phases of planning and project delivery
  • Coordinate all parties involved in the planning, design and execution / construction process
  • Sourcing contractors for building refurbishments and ensuring work is completed to standard and within the budget
  • Liaising with Clients, Landlords / Managing Agents and local authorities