Facilities Services Manager

Maxwell Stephens’ client is a leading service provider with an ever-growing group of clients.

Responsible for managing the planning, design, execution, monitoring and controlling aspects of each project – ensuring that it is completed on time and to budget.  The vast majority of projects are within the FM and Corporate Office environment and will be delivered to a very high standard with strict deadlines.

At any one time the post holder will be responsible for one project or a portfolio of projects depending on the requirements of the business.

• From the inception of the project the post holder will:
• Clarify all assumptions
• Create a plan/timeline
• Inform their team or their roles and responsibilities throughout the project
• Manage the budget
• Minimise risks
• Ensure the goals of the project are met
• Monitor progress

The post holder will typically work 37.5 hours a week, however, during key stages of tasks and projects it can often be expected that the post holder will work additional hours including evenings and weekends to complete the task/s and achieve the required deadlines.

Key responsibilities include but are not limited to:

• Supporting the acquisition of new contracts (calls, letters and emails)
• Mobilising new FM Contracts
• Tendering FM services
• Managing FM Suppliers and contractors
• Project planning and management of office builds, refurbishments, moves and the cyclical redecorations (external and internal) management
• Taking the brief and developing conceptual plans and budgets for fiscal decision making
• Space planning including working with AutoCAD technicians
• Coordinating groups and individuals to facilitate rational facility planning, budgeting and scheduling.
• Develop planning documents for initiation of projects to gain approval at Board level
• Prepare tender and proposal documents and conduct all necessary meetings to facilitate hiring relevant contractors
• Monitor and report on all phases of planning and project delivery
• Coordinate all parties involved in the planning, design and execution / construction process
• Sourcing contractors for building refurbishments and ensuring work is completed to standard and within the budget
• Liaising with Clients, Landlords / Managing Agents and local authorities