Office Manager (HR & Facilities)Back to Vacancies List
Maxwell Stephens have been instructed by an Award Winning Leading Law Firm to recruit them an Office Manager to be based in a Skyscraper in the City of London.
Your job responsibilities
Our client’s London office is a busy work environment and their new office manager will be needed to juggle many different responsibilities on a day-to-day basis.
A major aspect of your role will be the management, movement, and settling of people.
Working with the Director of Finance and the HR department, you’ll hire and train assistants and administrative personnel. You’ll be responsible for onboarding these administrative personnel as well as the onboarding and integration of new lawyers.
You’ll supervise our client’s assistants and administrative personnel in coordination with the Supervising Attorney and the Director of Finance. Conducting regular staff meetings, supporting assistants and Special Services in work prioritisation, and liaising with attorneys and re-allocating tasks for a dynamic and effective support function will be important parts of your role.
Planning and coordinating office, Firm, and client events as required is something you’ll be frequently asked to take charge of.
- the goal setting, regular feedback, counselling, and appraisal processes for these teams
- the assignment of assistants and the allocation of workloads, PTO, and overtime
- personal health issues with the Director of Finance and the Chief HR
- the effective of support from the firm
The front office and related special services will also fall under your remit. Among your prime front office responsibilities are the supervision of front desk personnel, the maintenance of professional standards at reception, supporting the safety and security of the office, and addressing the requirements of office guests. You may need to provide cover at front desk from time to time.
The role will require you to support our client’s IT team in driving their IT strategy (including responding to the needs of Partners and employees and seeing to recurring and one-off issues) and the management of facilities and maintenance (including office operations, maintenance, repairs, vendor selection and management, décor and upkeep of the physical environment).
You’ll bring 3-5 years’ experience in office operation to the role. The client would like to appoint someone with an HR certificate however this is not essential is you have proven yourself in situ in human resources management.
You’re an organised and effective problem solver, leader and team player who uses their communication skills to involve and engage others in helping you towards the desired outcome of your company or organisation. You’ll be hands-on – the headcount in the office is 32 and you’ll have limited opportunities to delegate responsibilities.
Our client will consider a reduced or flexible schedule but their ultimate preference would be for a full-time office manager.
If you’d like to apply for this role, please contact one of the Maxwell Stephens team on 0207 118 4848 for more details. You can also send your CV to firstname.lastname@example.org.