Facilities Coordinator

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  • Job Reference: PR/000358
  • Job Title: Facilities Coordinator
  • Location: West End of London
  • Basic Salary Range: Up to £27,500 + Excellent Package
  • Job Type: Permanent
  • Posted 5 years ago
  • This position has been filled

This is an exciting role within a market leading independent advertising agency group. Our client has asked Maxwell Stephens to find a determined and ambitious Facilities Coordinator for their offices in the heart of London.


You’re looking for a challenge, and the chance to hit the ground running in a fast-paced FM environment. Holding relevant professional qualifications as well as a BIFM membership, you’re eager for the opportunity to gain further insight and experience into the world of Facilities Management.

  • Daily monitoring & response to all FM related queries received via the Facilities Helpdesk ensuring responses are timely & that all issues are dealt within the expected time frame
  • Responsibility for processing & distributing of all incoming & outgoing mail
  • Daily management of door access system. Working with all HR departments to issue & deactivate building passes for all new starters & leavers.
  • Carrying out the morning building checks assigned to each shift pattern
  • First line of contact with all external contractors on arrival
  • Opening & restoring the 3 main meeting rooms on the ground floor when used as one – setting up the tables & the wall dividers as required.
  • Set up of bar space / meeting rooms for company & external events
  • Taking on tasks as agreed with the Head of Facilities including ad-hoc maintenance duties

(painting, clearing, picture /whiteboard install etc) when required.

  • Providing basic maintenance as required to the residential flats
  • Maintaining the basement storage rooms to ensure they are kept in an orderly manner
  • Ensuring the basement parking areas are accessible & the general basement area is kept clear & tidy at all times
  • To ensure that the building & its occupants comply with Fire Regulations.
  • Keeping up to date records
  • Maintaining a system for filing of correspondence & other FM documentation
  • Managing UH recycling initiatives to ensure a green policy is kept throughout the building
  • Investigate and respond accordingly to any reports of faults, breakdowns of office equipment, call out contractor if required and oversee work done
  • Assist any internal offices moves
  • Ensure all shared areas maintain an exceptional standard of service
  • To help the Head of Facilities manage and monitor service levels