Interim Facilities Manager (Part-time)

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  • Job Reference: PR/000371
  • Job Title: Interim Facilities Manager (Part-time)
  • Location: Central London
  • Basic Salary Range: Up to £19.50 per hour
  • Job Type: Temporary
  • Posted 4 years ago
  • This position has been filled

Our client, an established Charity, are seeking an immediately available Interim FM to join their team for a minimum period of 3 months.

This is a part-time post and will be 21-28 hours per week. The client is flexible as to when these hours are worked within the working week.

Key Responsibilities:

  • To ensure all assets are maintained to a high quality and are compliant with health and safety and legal requirements, with appropriate insurance and annual maintenance plans in place.
  • Manage the relationships with individuals and organisations renting space at the Head Office, and establish formal agreements governing rental charges and associated contractual obligations
  • To manage any refurbishments, renovations and office moves to make sure they all run smoothly and according to plan and budget, and in line with legislation.
  • Liaise with suppliers, research the procurement of goods and services and arrange the provision of office materials and equipment (stationary, cleaning products, ink cartridges etc.) to all offices.
  • To organise, manage and review external services such as cleaning, recycling and waste, window cleaning, photocopier, alarm system, repairs and renewals and building maintenance.
  • Manage supplier performance through the use of SLA’s and KPI’s ensuring compliance to agreed service delivery standard.
  • To negotiate maintenance agreements and ensure necessary maintenance agreements are kept up to date; and deal with utility requirements and problems.
  • To ensure the security of premises are in place 24 hours a day and automated alarm systems are regularly checked and maintained.
  • Respond to emergency situations or other urgent issues in relation to facilities, health and safety and premises.
  • Oversight of insurance arrangements, and policies; co-ordinate with brokers and insurers on any claims; and at renewal.
  • Support the Director of Resources in matters of charity governance.
  • To ensure health and safety policies and procedures are in place, updated and in line with legislation; and implemented across the organisation
  • Develop and maintain a suite of policies and procedures for the organisation appropriate to all its services and business activities
  • Provide line management support to the front of house and administration team; and be responsible for the efficient and effective control of the facilities and admin budget.
  • Management of day to day general and ad hoc office support and administration

Experience Required

  • A degree level qualification, preferably in Facilities Management, Engineering, Management or Business Studies.
  • Experience of supporting I.T projects
  • Relevant professional health and safety qualification such as National Examination Board in Occupational Safety and Health (NEBOSH) and Institution of Occupational Safety and Health (IOSH)
  • Excellent business administration / management ability
  • Experience of managing the provision of services to specific clients / service users / the general public
  • Experience of the line management of staff and volunteers
  • Excellent written and verbal communication skills
  • Capable and proficient in the use of primary Microsoft applications
  • Experience of negotiating agreements with third parties
  • Evidence of practical abilities in maintaining a large office building or facility
  • Ability to negotiate and procure services from contractors and service providers.
  • Experience of managing offices.
  • Experience of maintaining office administration and managing budgets.
  • Experience of managing external contracts/liaising with suppliers.
  • Experience of facilities management.
  • Knowledge of office systems and practice.
  • Adequate knowledge of procurement procedures and standards.

If you believe you have all the required experience, please contact the team at or call 0203 903 4265 to discuss in more detail.

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