Interim Facilities Manager (Part-time)

Our client, an established Charity, are seeking an immediately available Interim FM to join their team for a minimum period of 3 months.

This is a part-time post and will be 21-28 hours per week. The client is flexible as to when these hours are worked within the working week.

Key Responsibilities:

• To ensure all assets are maintained to a high quality and are compliant with health and safety and legal requirements, with appropriate insurance and annual maintenance plans in place.
• Manage the relationships with individuals and organisations renting space at the Head Office, and establish formal agreements governing rental charges and associated contractual obligations
• To manage any refurbishments, renovations and office moves to make sure they all run smoothly and according to plan and budget, and in line with legislation.
• Liaise with suppliers, research the procurement of goods and services and arrange the provision of office materials and equipment (stationary, cleaning products, ink cartridges etc.) to all offices.
• To organise, manage and review external services such as cleaning, recycling and waste, window cleaning, photocopier, alarm system, repairs and renewals and building maintenance.
• Manage supplier performance through the use of SLA’s and KPI’s ensuring compliance to agreed service delivery standard.
• To negotiate maintenance agreements and ensure necessary maintenance agreements are kept up to date; and deal with utility requirements and problems.
• To ensure the security of premises are in place 24 hours a day and automated alarm systems are regularly checked and maintained.
• Respond to emergency situations or other urgent issues in relation to facilities, health and safety and premises.
• Oversight of insurance arrangements, and policies; co-ordinate with brokers and insurers on any claims; and at renewal.
• Support the Director of Resources in matters of charity governance.
• To ensure health and safety policies and procedures are in place, updated and in line with legislation; and implemented across the organisation
• Develop and maintain a suite of policies and procedures for the organisation appropriate to all its services and business activities
• Provide line management support to the front of house and administration team; and be responsible for the efficient and effective control of the facilities and admin budget.
• Management of day to day general and ad hoc office support and administration

Experience Required

• A degree level qualification, preferably in Facilities Management, Engineering, Management or Business Studies.
• Experience of supporting I.T projects
• Relevant professional health and safety qualification such as National Examination Board in Occupational Safety and Health (NEBOSH) and Institution of Occupational Safety and Health (IOSH)
• Excellent business administration / management ability
• Experience of managing the provision of services to specific clients / service users / the general public
• Experience of the line management of staff and volunteers
• Excellent written and verbal communication skills
• Capable and proficient in the use of primary Microsoft applications
• Experience of negotiating agreements with third parties
• Evidence of practical abilities in maintaining a large office building or facility
• Ability to negotiate and procure services from contractors and service providers.
• Experience of managing offices.
• Experience of maintaining office administration and managing budgets.
• Experience of managing external contracts/liaising with suppliers.
• Experience of facilities management.
• Knowledge of office systems and practice.
• Adequate knowledge of procurement procedures and standards.

If you believe you have all the required experience, please contact the team at cv@maxwellstephens.com or call 0203 903 4265 to discuss in more detail.