Interim Facilities Manager

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  • Job Reference: PR/000427
  • Job Title: Interim Facilities Manager
  • Location: Central London
  • Basic Salary Range: Up to £45,000
  • Job Type: Temporary
  • Posted 2 years ago
  • This position has been filled

Maxwell Stephens would like to share with you a brand new and exciting opportunity to work with a leading construction/design company based in central London initially on a 3-month basis with scope to go on longer. The overall purpose of the role is to promote a pro-active approach to Health & Safety within the Company, and to ensure that a clean and safe working environment is provided and maintained for all employees and visitors within the building.

Main Duties and Responsibilities

Office Management

  • Manage and oversee the day to day running of the office / building
  • Plan, schedule, assign and supervise the Facilities team on a day to day basis, including the Receptionists and Facilities Assistant
  • To ensure optimum usage of the facilities team
  • Ensure new starters are welcomed on their first day and all equipment/facilities etc. is organised and ready
  • Responsible for developing, implementing and updating office policies and procedures in conjunction with HR

Facilitiess Management

  • To ensure the Contractor Management process is followed and permits to work are issued
  • To be the key point of contact for all general office enquiries, liaising with the landlord, external contractors and other agencies
  • To oversee the delivery of, and distribution of goods and supplies
  • Ensure the building is clean and is maintained to the client’s standards
  • Co-ordinate and assist with office moves and relocations, ensuring building and safety requirements are met e.g. space, light, DSE assessments
  • To ensure stationery and other office supplies are ordered, as well as ensuring the kitchen is stocked
  • Using the Company Snag list carry out regular inspections of the building, to
  • identify works to be completed and ensure compliance with health and safety requirements
  • ensure a high standard of cleanliness is maintained at all times
  • action and resolve building and safety issues identified during inspections with the relevant personnel, including staff and managers
  • In conjunction with Finance, liaise with external contractors to obtain quotes and arrange for maintenance work to be completed in a professional and cost-effective manner
  • Ensure supplies are ordered to fulfil the Buildings Section function e.g cleaning supplies/toiletries

Health and Safety

  • To identify and organise and/or conduct staff training relating to Health and Safety requirements
  • To carry out regular safety inspections of the building
  • To conduct DSE assessments for new starters and when required
  • To advise the HR team of any welfare issues they should follow up
  • Liaise with your manager on a regular basis to keep them informed of matters arising within the Safety & Facilities Sections
  • Provide guidance and advice on Health & Safety matters to managers and staff and implement changes in Health and Safety law as appropriate
  • To ensure the Company is kept informed of such changes
  • In conjunction with the Safety Supervisor and write, develop or update Health and Safety policies and procedures in line with changes in legislation to promote safe working practices
  • Write regular reports on Safety & Facilities activities so all requirements are documented
  • Investigate and report on Accidents and Incident Reports, liaising with relevant personnel so as to minimise accidents and incidents
  • Monitor Health & Safety records to ensure Company compliance; including reviewing and advising on Company Risk Assessments
  • To carry out new starter (including contractor) H&S inductions
  • To complete all mandatory training within specified timelines.
  • To operate safely at all times in line with Company health and safety requirements.
  • To undertake other duties within your capabilities as your Group Manager or Team Leader may assign to you from time to time.

Person specification

Essential

  • Minimum of 4 years’ experience within a previous Office Manager/Facilities Manager role
  • Min 2 years people management experience
  • A good working knowledge of H&S
  • Excellent communication skills, both oral and written
  • Excellent presentation skills
  • Proficient in MS Office
  • Ability to work unsupervised or as part of a team
  • High level of integrity and ability to maintain confidentiality
  • Pro active
  • Flexible attitude towards their duties

Desirable

  • Contractor management
  • Writing Company Policy

Apply

Demand for this role is going to be high and the client wishes the role to be filled without delay.

Please call 0207 118 48 48 or email cv@maxwellstephens.com to apply.