Facilities Coordinator (6 Month Contract)
Back to Vacancies ListOur client, a leading publishing company are currently looking to appoint a new Facilities Coordinator.
This role has an operational focus, which includes carrying out maintenance and H&S checks, managing contractor activities etc. This position will also provide cover/support across a range of administration tasks where necessary, including processing orders and invoices, expenses management etc.
KEY RESPONSIBILITIES
Maintenance and Asset Management
- Monitoring the planned maintenance schedule and liaising with contractors
- Arranging contractor visits, obtaining and checking RAMS, monitoring works onsite, ensuring relevant logs and certification are
- Maintenance inspections — carry out minor repairs or report to maintenance contractor / Head of Facilities.
- Take ownership of a fault — ensure resolution
- Report any maintenance issues in landlord’s area and ensure they are completed, communicate progress to staff
- Check quality of cleaning and report issues to contractor, promote good housekeeping amongst team
- Update asset register as required where assets are purchased / disposed of
- Respond to ad hoc maintenance issues throughout the day at both office and shops and carrying out basic maintenance (changing lamps, fuses etc)
Inspection checks and tests
- Check quality of cleaning and report issues to contractor, promote good housekeeping amongst team
- Check quality of cleaning and report issues to contractor, promote good housekeeping amongst team
- Keys and locks — manage key cabinets, arrange new key and maintenance via locksmith
Operations
- Receive and distribute incoming mail and deliveries
- Manage the storage of LRB issues onsite, including those to be bound and kept in archive
- Ensure all waste and recycling is sorted and left for collection company, order consumables for cleaners
- Meter reading and reporting to utility companies
- Setting up meeting rooms including AV equipment, any refreshments etc
- Helping set-up events in the shop and clear-up the following morning
- Monitoring consumables and shop stock and replenishing accordingly
IT support
- Printer and copier supplies ordering (paper, toner etc)
- Respond to maintenance issues and change parts/consumables
- Perform server back-up procedures
- Liaise with IT support contractor to resolve any issues
- Troubleshoot staff IT problems/equipment requests as required
- Undertake small projects as requested and directed by the Head of Facilities
- Alongside head of department, cover core duties of Facilities Coordinator — Administration during absence
PERSON SPECIFICATION
- 2 + years’ experience of working in a similar facilities role
- Knowledge of building systems and maintenance requirements
- Knowledge of general health and safety and manual handling practices
- Practical understanding of IT software including Microsoft Office
- Excellent interpersonal and teamworking skills
- Proactive and positive attitude to solving problems and assisting colleagues
- Ability to prioritise workload, act on own initiative and effectively manage time
- Strong administrative skills with good attention to detail
- Willingness to learn and adapt with the organisation and embrace the opportunities change offers
For more information or to apply, please contact Michael Bleasby on michael.bleasby@maxwellstephens.com or call his direct number: 0203 903 4266.
