Facilities Manager

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  • Job Reference: PR/000733
  • Job Title: Facilities Manager
  • Location: London
  • Basic Salary Range: Up to £55,474 + Benefits & Opportunities
  • Job Type: Permanent
  • Posted 3 years ago
  • This position has been filled

Maxwell Stephens have been assigned by a professional body to recruit a Facilities Manager to join their newly refurbished office in a brand-new building. Moving away from a traditional building allows them to think differently about how they work together as a team.

This is an exciting and dynamic Facilities Management role where you will be able to make change and adapt to ensure the needs of the client is achieved. As Facilities Manager you will have direct responsibility for all aspects of Facilities management for the Head Office in central London and our satellite offices across the UK and Ireland.

Key Responsibilities  

  • Manage the delivery of an effective and up-to-date business continuity plan including engagement, input and communication with the Head of IT Operations and all Directorates, testing the plan on a periodic basis
  • Be responsible for day-to-day management and co-ordination of staff and work activity within the Facilities team
  • Undertake performance management of the Facilities team, including appraisals and identification and monitoring of development and training needs
  • Develop and coordinate the operational delivery of the facilities strategy that is aiming to establish a modern working environment and ensure that we make the best possible use of our freehold premises
  • Ensure they meet health and safety requirements and compliance with legislation across all sites of its operations, working closely with the Head of HR as necessary
  • Plan and implement the best allocation and utilisation of space and resources including formal meeting rooms and breakout spaces

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  • Prepare and manage the capital and maintenance budgets of the facilities department
  • Plan, coordinate and manage essential central services such as cleaning, mail, meeting room bookings, catering, waste disposal and recycling
  • Manage the ongoing routine maintenance and repairs to ensure the building is presented in the best way at all times
  • Oversee the provision of high quality events including the staffing, catering and
  • liaison with AV technicians
  • Manage the tender process for the appointment of contractors (to include repairs, routine maintenance, improvements, building remodelling and cleaning)
  • Manage relationship with facilities-related suppliers, contractors, professional advisors, landlords and statutory authorities, maintaining high standards of service through active performance management, and to ensure that goods and services supplied are at the most economical rate.
  • Actively promote a working environment that builds trust, empowerment, high performance and continuous improvement
  • To lead on initiatives aimed at promoting energy efficiency, waste reduction, recycling and cost-effectiveness
  • To ensure that the head office building is open between 8.00 am and 8.00pm on working days and that the Facilities office is staffed during this operating period. Also to ensure that the building is secure at all times when it has been vacated by staff and members. The Facilities Manager is responsible for maintaining contact details and a call-out system, for emergencies, security and alarm-related incidents.
  • Manage reception that is the front of house to employees and the members that visit the building
  • Act as the Designated Premises Supervisor

Person Specification


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  • Has a drive for results, who can be counted on to meet or exceed goals successfully
  • Can manage and measure work effectively, taking responsibility for tasks and decisions
  • Is customer focussed and dedicated to meeting the expectations and requirements of internal and external customers / partners
  • Has great functional/technical knowledge and skills to do the job at a high level of accomplishment
  • Is committed to their personal learning, picking up on the need to change personal, interpersonal, and where applicable managerial behaviour quickly
  • Experience working within a Facilities Management environment, including managing hard and soft services in a similar sized organisation
  • Experience of project managing significant supplier relationships
  • Experience of developing and managing significant budgets
  • Professional qualification (or working towards) in a building services related discipline such as RICS, CIOB, IWFM
  • IOSH Health and Safety Qualification and NEBOSH qualification

To apply for this role, send your CV to cv@maxwellstephens.com without delay!