Facilities Manager

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  • Job Reference: PR/000763
  • Job Title: Facilities Manager
  • Location: London
  • Basic Salary Range: £55,000 - £65,000 + Excellent Benefits and Opportunities
  • Job Type: Permanent
  • Posted 6 months ago
  • This position has been filled

Our client, a well established bank, are looking for a Facilities Manager to join their team, reporting into the Head of Facilities.

Key Responsibilities:

  • Responsibility and accountability for the in house maintenance, facilities teams and external contractors for all hard and soft services deliverables and a range of suppliers. To include post room, archive management, security, fire, lifts, M&E, HVAC, planned preventative maintenance programmes and reactive day to day operational requirements
  • Resource planning all the workloads-organising, allocating and recording holidays and absences to ensure appropriate resourcing at all times for the banks operating requirements
  • Performing staff appraisals. Recruitment, training and development of staff
  • Support to the Head of Dept for business continuity planning and disaster recovery requirements
  • Lead on moves management and office space planning. Creating monthly space occupancy data and ensuring space plans are up to date.
  • Financial management-commercially astute. Extract best value from supply chain whilst driving service levels.
  • Lead and report monthly on H&S stats and risk matrix

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  • Support to the Security manager on infrastructure resourcing and installation of technical security projects
  • Collate and report on range of management information against internal service level deliverables
  • Manage the building fabric maintenance programmes and office moves
  • Contract and supplier management-oversee the supply chain ensuring due diligence on all contracts and adherence to service levels are being monitored.

Person Specification

Qualifications Required:

  • Must have a minimum of 5 GCSE’s grade A-C or equivalent qualification;
  • BIFM or RICS member
  • NEBOSH certification
  • Professional accreditation- e.g BIFM exams

Skills and Qualifications Desired:

  • 2 A’Levels grade A-D or equivalent qualification;
  • University Degree.
  • AutoCAD
  • Time management skills
  • Strong planning and organisational skills
  • Knowledge of CDM regulations
  • Knowledge of fire safety regulations
  • Previous experience working in the financial sector
  • Experience of business continuity planning and disaster recovery
  • M&E, HVAC technical skills and competencies
  • Commercially focussed. Good financial acumen
  • Management of in -house Facilities, maintenance and security teams

Background and experience necessary:

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  • Proven experience managing soft and hard service teams and range of compliance requirements, both in house and external -most notably cleaning, HVAC, M&E, fire, lifts, security.
  • Stakeholder management and communication-ability to build effective relationships across all sectors of the business
  • Strong people management skills with eye for developing and coaching staff
  • Previous experience of post room and archive management operations
  • Project management experience-refurbishment, moves, construction, CDM regulations
  • Knowledge of planned preventative maintenance programmes, compliance register and SFG20 standards and protocols, technical competencies and requirements to oversee a maintenance team
  • Management of asbestos at work regulations and requirements and risk assessment methodology
  • Management of legionella (L8) requirements and water testing

  • Knowledge of planned preventative maintenance programmes, compliance register and SFG20 standards and protocols, technical competencies and requirements to oversee a maintenance team
  • Management of asbestos at work regulations and requirements and risk assessment methodology
  • Management of legionella (L8) requirements and water testing
  • Contract and supplier management-contract renewals and negotiations, service level and KPI management, account management methodology
  • Capability to draft specification of work documents for refurbishment projects
  • Moves management experience
  • Financial management of Dept. P&L and capex accounts and reporting. Good commercial mind-set and awareness
  • Utilities management
  • Sustainability/energy management
  • Management of tender process and TUPE arrangements
  • Management reporting- in relation to supplier contracts, health and safety, green committee (sustainability and energy conservation) reporting requirements, risk register, budgets. Helpdesk and service levels
  • Crisis Management and Business continuity management experience
  • Change management experience
  • A continuous improvement and service excellence ethos
  • Working knowledge and understanding of health and safety, risk management /assessments protocols. Experience of being a knowledge leader on H&S matters
  • Review and updating all dept. policy and procedures
  • Excellent communication and interpersonal skills
  • Pro-active and energetic individual

This opportunity comes with excellent financial benefits including a 20% pension contribution by the employer.

For more information, call 0207 118 4848. To apply for this position, send your CV to cv@maxwellstephens.com