Office Manager (Temporary)

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  • Job Reference: PR/000769
  • Job Title: Office Manager (Temporary)
  • Location: Docklands
  • Basic Salary Range: £31,023 pro rata OR Equivalent Rate
  • Job Type: Temporary
  • Posted 2 years ago
  • This position has been filled

Our client, an independent organisation, are looking for an Office Manager to join their team on temporary basis until March 2020.

Overview

  • Oversee the smooth running of all logistical support elements of Corporate Services to ensure the best possible service is provided to the organisation
  • Oversee day to day IT support and needs for the office and act as key operational contact point for our IT suppliers.
  • Ensure that the office infrastructure meets the health and safety requirements
  • Deputise for the Head of Corporate Services in all building related matters
  • Line management of support staff.

Key Responsibilities

Office

  • Be the “go-to” person for staff regarding support services.
  • Facilities management and ensuring all office facilities are working and liaise with landlord regarding any maintenance and improvement issues.
  • Ensure efficient use of office space including desk space, filing and communal areas
  • Maintain relationships with key suppliers and stakeholders.

IT

  • Act as key operational lead for liaison with IT managed service
  • Manage supplier relationships and monitor orders and inventory

Health and Safety

  • Carry out office health and safety checks
  • Contribute to the well-being of our employees by supporting Corporate Service initiatives.

Business Continuity

  • Lead on fire evacuations and incident management resolution.
  • Plan and maintain Business Continuity arrangements

Working across Corporate Services

  • Report to Head of Corporate Services concerning office management issues.
  • Assist or lead the internal and external event planning and organisation
  • Provide and/or arrange cover for periods of Corporate Services staff absence

Person Specification

  • Proven track record of managing multiple projects or tasks at once
  • Exceptional knowledge in IT support including proven experience using the full functionality of Microsoft Office software, plus installing/setting up office equipment such as video-conference calls and helping with IT troubleshooting
  • Experience dealing with facilities building management
  • Health & Safety knowledge and experience in implementing it
  • Ability to work independently and make sound judgments on a day-to-day basis
  • Ability to interact proactively with managers and external stakeholders.
  • Strong interpersonal skills required to persuade and build consensus and cooperation
  • Exceptional organisational skills – able to plan, prioritise and balance conflicting work demands.

Please send your CV or any enquiries to cv@maxwellstephens.com

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